Under the direction of the Director of Accounting and Finance, the Accounting Specialist is responsible for maintaining the financial records that track the Florida Sheriffs Association’s revenues and expenditures, cash flow, and other financial activities.
Position Duties/Responsibilities:
- Recording of deposits and accounts receivables.
- Disseminate weekly reports of cash receipts to other departments within the association.
- Accounts payable responsibilities including charging expenses to accounts, recording entries, processing checks, resolving purchase orders or invoice discrepancies, verifying vendor accounts, and similar functions.
- Process requests and create accounts receivable invoices.
- Exports training revenue reports from training registration software and record payments made online in the accounting software.
- Reconcile event reports from the training registration software to the general ledger, identify discrepancies, and invoice customers with outstanding balances.
- Imports of data into software.
- Reconcile transactions to the deposits on the bank statement.
- Processes and records receipt of credit card transactions.
- Download and file monthly credit card processor statements, and record charges and fees in the general ledger.
- Monitor credit card processor alerts for chargebacks and disseminate the information to the appropriate department within the association.
- Reconcile all bank accounts.
- Review employee expense reports and reimbursement requests for proper documentation and code the charges to the correct general ledger expense accounts.
- Prepare financial reports to submit to grantor agencies for monthly reimbursement requests.
- File the annual report to the Division of Consumer Services for the solicitation permit.
- File Division of Corporations annual reports.
- Process and record payroll and benefits payments.
- Remit monthly payroll tax deposits to the IRS.
- Maintain accounting data files.
- Prepare and file monthly sales tax returns.
- Prepare and file payroll and unemployment returns.
- Prepare and file W-2’s, 1099’s and other IRS documentation.
- Maintain files and documents.
- Assist with preparation for the annual audit and assist auditors as needed.
- Perform other duties as assigned.
- Other special projects as assigned by the Director of Accounting and Finance.
Employer Snapshot:
The mission of the Florida Sheriffs Association as a self-sustaining, charitable organization is to foster the effectiveness of the Office of Sheriff through leadership, education and training, innovative practices and legislative initiatives.
The day-to-day business of the Florida Sheriffs Association is directed by a strategic plan created and approved by the sheriffs of Florida. The plan contains five major goals:
- To provide effective and timely support, training and information exchanges for Florida’s sheriffs.
- To foster effective law enforcement, crime prevention, apprehension of criminals and protection of life and property of the citizens of Florida.
- To promote public awareness about developments in law enforcement, crime prevention and public safety.
- To protect Florida’s future by promoting public support of programs and services focused on youth of our State.
- To effectively manage resources of the Florida Sheriffs Association.
To apply please send resume and supporting documentation to jobopportunity@flsheriffs.org with subject line "Accounting Specialist".
Position Qualifications:
- Bachelor’s degree in accounting or related discipline.
- CPA license preferred.
- Three or more years of relevant experience including financial accounting controls, processes and procedures, preferably in a non-profit environment.
- Advanced knowledge of Microsoft Office Suite including Outlook, Word, and Excel.
- Experience with virtual accounting systems. Experience with Accufund Accounting Software is a plus.
Position Skills:
- Knowledge of accounting principles and practices, such as legal retention periods, tax requirements, and fiscal policies and procedures.
- Maintain confidentiality regarding and experience with employee benefits and compensation, and unemployment.
- Observance to chain of command and segregation of responsibilities.
- Familiarity with Microsoft Office 365 & Adobe Acrobat.
- Familiarity with accounting-specific software.
- Experience with accounts payable and receivable.
- Ability to prioritize, organize, and manage time.
- Experience reconciling accounts for accuracy.
- Perform consecutive calculations accurately.
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