Requisition No: 837975
Agency: Business and Professional Regulations
Division of Florida Condominiums, Timeshares and Mobile Homes
Position: Government Analyst II
Position Number: 79001466
Hiring Salary: $54,000 - $58,000 Annually
Our Organization and Mission:
The Department of Business and Professional Regulation (DBPR) is the agency charged with licensing and regulating State of Florida businesses and professionals, such as cosmetologists, veterinarians, condominiums, hotels, and restaurants. Our mission is to license efficiently and regulate fairly, and we strive to meet this goal in our day-to-day operations.
The Work You Will Do:
The Budget Liaison is located within the Division of Florida Condominiums, Timeshares and Mobile Homes and is responsible for creating and maintaining the division's operational budget. Additional budget duties include the quarterly completion of a budgetary spending plan and cost allocation report, legislative budget requests, acting as fleet manager for the division, and overseeing all state vehicles assigned to the division.
Your Specific Responsibilities:
- Prepares and administers the budget for the Division. Maintains and oversees budgetary issues for the Division including the preparation and submission of spending plans, allocation requests, and Legislative Budget Requests, as needed.
- Reviews purchase requests to determine budget availability.
- Reviews Personnel Action Requests forms to determine budget availability for recommended salary amount.
- Consistently monitors monthly expenditures to ensure compliance with established fiscal parameters.
- Coordinates input for future budget needs of the Division.
- Identifies and processes budget amendment requests as needed to address budget shortfalls.
- Annually inputs budget allotments into specific object codes based on previous trends and adjusts for current year needs.
- Compiles and prepares Long Range Program Plan documents annually.
- Reviews and analyzes policies, statutes and any other directives which might affect the budget process; evaluates potential impact and identifies potential problems, recommends appropriate action. Performs research and report preparation, as needed.
- Serves as a fleet manager for the division.
- Attends meetings as budget spokesperson making recommendations on budget matters when needed.
- Reviews and coordinates the adoption of all Division administrative rules and forms.
- Serves as liaison with the Bureaus, Office of the General Counsel, Joint Administrative Procedures Committee and Bureau of Administrative Code. Provides legal notice of all public meetings. Publishes timely meeting notices in the Florida Administrative Weekly.
- Leads the Division’s Annual Regulatory Plan as well as any other rule related functions for and on behalf of the Division.
- Works closely with the Deputy Director on special projects as needed. Assists in the preparation of Annual Reports and other documents and reports as needed by the Deputy Director and updates policies and procedures.
- Updates division vehicle policies for approval by the Director. Ensures data from the Monthly Reports are accurate & submitted timely and maintains the Division vehicle inventory in the Department of Management Services Fleet database. Prepares vehicle inventory, maintenance, and usage reports as required. Records and documents private vehicle usage for state business by Division employees. Issues Fuel & Maintenance cards as required and assists with yearly acquisition of new vehicles. Obtains license plates & titles from the Florida Department of Motor Vehicles when needed and communicates vehicle & license plate activities with the Division SunPass account manager.
Required Knowledge, Skills, and Abilities:
- Ability to collect, evaluate and analyze data relating to administrative functions such as accounting, personnel, purchasing or report writing.
- Ability to communicate effectively, both orally and in writing.
- Ability to prepare correspondence and administrative reports.
- Ability to understand and apply applicable rules, regulations, policies and procedures.
- Ability to utilize problem-solving techniques.
- Ability to work independently.
- Ability to maintain strict confidentiality.
- Ability to plan, organize and coordinate work assignments.
- Ability to establish and maintain effective working relationships with others.
- Bachelor's degree from an accredited college or university in the field of Finance, Accounting, Business Administration, or Economics; OR Associate's degree from an accredited college or university and two (2) years of professional experience in accounting and in examining and preparing budgets and invoices.
Preferences:
- Experience in analyzing and preparing midsize to large company operational budgets.
- Strong familiarity with agency rulemaking.
- Strong ability to provide clear and effective communication to customers.
- Familiarity with MyFloridaMarketPlace.
- Familiarity with the Florida Administrative Register and the Florida Administrative Weekly.
- A strong ability to work well in a fast-paced professional environment and meet or exceed condensed deadlines.
- Strong technical writing ability.
Note: Information contained in responses to Qualifying Questions concerning education, experience, knowledge, skills and/or abilities must also be disclosed on the State of Florida Employment Application.
Applicant Note: If you are the selected candidate for this position and hold a current license through the Florida Department of Business & Professional Regulation, you may be required to place your license in an inactive status.
NOTE: This position requires a security background check, physician assessment, drug screening, and participation in direct deposit. You will be required to provide your Social Security Number (SSN) and date of birth in order to conduct this background check.
Applicants are required to apply through the People First system by the closing date, by applying online. All required documentation must be received by the closing date of the advertisement. If you have any questions regarding your application, you may call 1-877-562-7287.
The Florida Department of Business & Professional Regulation is committed to increasing recruitment and hiring of individuals with disabilities and improving employment outcomes.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DBPR Human Resources (HR) Office at (850) 487-2074. DBPR requests applicants notify HR in advance to allow sufficient time to provide the accommodation.
SPECIAL REMINDERS:
Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.
If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.
The Florida Department of Business & Professional Regulation values the sacrifices veterans and their family members have given to our country and support the hiring of returning service members and military spouses.
A candidate for veterans’ preference who believes he or she was not afforded employment preference may file a complaint in accordance with Rule 55A-7.016, F.A.C., with the Florida Department of Veterans’ Affairs, Veterans’ Preference Coordinator.
The Department of Business and Professional Regulation will only hire U.S. citizens and lawfully authorized alien workers. Our agency participates in the E-Verify System which is a federal government electronic database available for employers to use to verify the identity and employment eligibility of all persons hired to work in the United States.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS’ PREFERENCE: Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.
For assistance, call the People First Service Center at (877) 562-7287 Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time.
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