POSITION PURPOSE:
The Accounts Payable clerk processes all invoices for the hotel.
ESSENTIAL FUNCTIONS:
1. Maintains Birchstreet PO and invoice reconciliation system.
2. Opens all mail.
3. Processes all regular and F&B invoices, check requests, and expense reports for the hotel.
4. Maintains all a/p files with regards to new vendors, expense reports, and check requests.
5. Strong PC/typing skills.
6. Stamps and codes all invoices, check requests, and expense reports for payment.
7. Audits a/p statements to ascertain outstanding invoices.
8. Prepares F&B transmittals.
9. Inputs all invoices for payment.
10. Participates in month end inventory process.
11. Assists in F&B costs by outlet process.
12. Performs other duties as assigned.
POSITION REQUIREMENTS:
1. Meet strict time deadlines.
2. Strong accuracy in numbers coding a must.
3. Ability to work with minimal supervision.
4. Ability to think and act independently.
5. Ability to type on computer and use 10 key calculator efficiently.
6. Telephone communication.
7. Strong computer literacy needed, extensive Excel knowledge and ability to understand and use other computer programs a must.
PURPOSE OF POSITION:
To ensure accuracy and timeliness of customer statements by posting accounts, allowances, refunds, and payments. Prepares aging and other reports for internal use.
ESSENTIAL FUNCTIONS:
1. Transfer numbers information from numerous reports to customer accounts.
2. Able to operate calculator, PC and keyboard.
3. Accurate data entry, spelling.
4. Telephone communication skills.
5. Prepare various reports.
6. Verbal and written communication skills.
7. Sort and file daily work.
8. Data entry posting maintenance.
9. Run statements, verify information.
10. Prepare aging.
11. Answer customer inquiries.
12. Prepare allowances and refunds.
13. Post payments.
14. Call on accounts.
15. Collection of delinquent accounts.
16. Performs other duties as assigned.
POSITION REQUIREMENTS:
1. Meet strict time deadlines.
2. Work well with minimum supervision.
3. Able to think and act independently.
4. Operate calculator, PC, keyboard.
5. Extreme attention to detail and accuracy with numbers.
6. Data entry.
7. High school or equivalent.
8. Computer literate, Excel knowledge.
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