FINANCIAL SERVICES ACCOUNTANT - 55000003
Date: Oct 28, 2024
Requisition No: 840195
Agency: Department of Transportation
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system!
POSITION DESCRIPTION: Audit payment documents including utility invoice transmittals, right of way invoices, purchasing card transactions, travel and individual reimbursement vouchers, and MyFlorida MarketPlace (MFMP) for accuracy, completeness, and compliance with Florida Statutes, Florida Administrative Code, directives, policies, procedures, and generally accepted accounting principles.
Audit electronic invoices processed in the MyFlorida MarketPlace (MFMP) system and reconcile each exception line prior to approval. Monitor outstanding invoices and notify requestors to ensure compliance with Florida Statute 215.422 and resolve any invoice discrepancy identified by the Department of Financial Services.
Audit and process purchasing card charges daily in compliance with Purchasing Card Procedure 350-030-010-f, by verifying and validating approved transactions for payment in the WORKS system and applying credits against the same account code and category.
Audit travel expense reimbursements for compliance with Florida Statue 112.061 and Department guidelines. Ensure that all necessary documents, approvals, signatures and mission critical documents are obtained. Provide customer service to internal customers and conduct periodic training on travel guidelines.
Audit electronic contract invoices and review new contracts, processed in the Consultant Invoice Transmittal System (CITS), for mathematical accuracy, and compliance with Florida Statutes, and Department of Financial Services and Department of Transportation policies and procedures.
Research and resolve payment inquiries from vendors and employees; effectively communicate results to requestors by email as well as by telephone; identify recurring issues and report statistical results to management.
Secure, transmit and deposit receipts to the Cashier’s Office using the Receipt Processing System (RPS) and according to departmental guidelines.
KNOWLEDGE, SKILLS AND ABILITIES: Knowledge of accounting principles, practices and procedures; Knowledge of an accounts payable system and payment processing; Knowledge of Microsoft Word and Excel; Skilled in performing work that requires a high level of attention to detail; Skilled in auditing; Ability to organize and file materials; Ability to research unidentifiable invoices/documents; Ability to follow oral and written instructions; Ability to establish and maintain working relationships with customers; Ability to work in a team environment with shared tasks; Ability to work independently and prioritize work assignments to meet deadlines; Ability to communicate effectively orally and in writing.
OTHER JOB RELATED REQUIREMENTS: Responding and adhering to the provisions and requirements of Section 215.422, Florida Statutes (FS), related to State Comptroller's rules and Department of Transportation (DOT) invoice processing and warrant distribution. Employee will be required to be responsive to emergency situations within a very short timeframe and serve on the Transportation Emergency Management Team.
MINIMUM QUALIFICATIONS: A high school diploma or its equivalent and one year of professional business work experience. An associate degree or higher from an accredited college or university may substitute for the required work experience.
As a CANDIDATE, you may be required to provide documentation (i.e. HIGH SCHOOL DIPLOMA OR EQUIVALENCY, college transcripts, ETC.) to verify meeting these Minimum Qualifications.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS’ PREFERENCE: Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.
Location: BARTOW, FL, US, 33830 BARTOW, FL, US, 33831
For assistance, call the People First Service Center at (877) 562-7287 Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time.
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