Overview
The duties and responsibilities of a Billing Specialist include assessing all Lease Sundry Charges, generating and sending invoices per Lessee’s requirement, maintaining accurate and updated records for Purchase Orders and ACH authorizations, and resolving Lessee questions and issues related to invoices.
Responsibilities
Essential Functions
- Assess all Lease Sundry Charges in the LeaseWave Accounting Software in accordance with the AR Department’s data entry processes and procedures, in a timely manner, adhering to all departmental schedules and deadlines.
- Review, validate, and enter Lessee’s ACH banking information into LeaseWave.
- Receive and update Lessee’s Purchase Order information into LeaseWave for accurate billing.
- Generate Special Invoices each month per Lessee request and validate all data to the System generated invoice for accuracy.
- Send invoices to Lessee via email or USPS.
- Complete monthly online billing via Lessee’s Billing Portal.
- Perform timely follow-up on Lessee’s Billing Portal for payment status.
- Maintain thorough, well-organized electronic records of special billing invoices.
- Retrieve checks from the USPS office each day and scan all checks into the My Branch in a Box System.
- Respond to Lessee invoice inquiries by performing a detailed review of their invoice and payment history, and following up in an efficient manner.
- Assist with quarterly audits as needed.
- Perform other duties as assigned.
Qualifications
Education/Experience Requirements
- Associate degree in a related field or an equivalent combination of training and experience.
- Three years related administrative billing experience.
Preferred Requirements
- Strong working knowledge of online billing systems.
- Basic knowledge of end-of-day reconciliation activities.
- Excellent verbal, written, and interpersonal communication skills.
- Team player able to work effectively in a team fostered, multi-tasking environment.
- Proficient in Microsoft Office (e.g., Word, Excel).
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