SENIOR TURNPIKE DISBURSEMENT ANALYST - 55000965
Date: Oct 18, 2024
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
JOB POSTING DESCRIPTION
806 / TOLLS FINANCIAL SERVICES
OPEN COMPETITIVE
SELECTED EXEMPT SERVICE
CONTACT PHONE NUMBER: 407-264-3830
ANTICIPATED BI-WEEKLY HIRING SALARY: $2,359.24
Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:
- Health insurance (over 90% employer paid)
- $25,000 life insurance policy (100% employer paid)
- Dental, vision and supplemental insurances
- State of Florida retirement package
- Generous vacation and sick leave
- 10 paid holidays a year
- Tuition waiver for public college courses
- Training opportunities
- Flexible work schedules and telework (for designated positions)
- Employee Assistance Program (EAP)
Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system!
SPECIAL REQUIREMENTS: You may be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.
POSITION DESCRIPTION: Provides administration for contracts and purchase orders for both commodities and services. Prepares annual funding projections and prepares and submits encumbrance requests. Receives, audits, and prepares for payment the monthly invoice transmittals to the Florida Department of Transportation (FDOT) Comptroller for many high-value contracts. Tracks invoice processing and budget utilization to ensure sufficient funds are encumbered and the correct funding is used throughout the life of the contract. Prepares purchase orders as needed for various program offices; maintains the purchase order from creation through payment.
Serves as the district point of contact for Central Office Disbursement Operations (Contract Payment Group) regarding disbursement questions, documentation requests, justification statements, advance payment approval, and response preparation to Department of Financial Services (DFS).
Has secondary approval authority for Consultant Invoice Transmittal System (CITS) invoices, manual contract invoices, and utility invoices which are prepared in the Turnpike Financial Services group.
Obtains and reviews additional information from Vendors and coordinates with the FDOT Comptroller, as needed, to research and resolve issues impacting vendor payments.
This incumbent of this position has the authority to approve purchases exceeding $35,000 (Category 2 threshold). Financial Disclosure is required in accordance with Section 112.3145, Florida Statutes.
Properly applies SunPass and TOLL-BY-PLATE related invoice payments to the back office system utilizing the appropriate allocation method and rate splits.
Monitors the Turnpike, CFO related Memberships. Receives and audits the invoices for membership dues. Prepares membership invoice packages, obtaining Advance Payment Approval as required. Submits invoice package to the proper office for payment. Maintains membership data on the CFO SharePoint site.
Serves as the district liaison to the Central Office Purchasing Card (P-Card) Program Administrator. Assists Turnpike district accountholders with purchasing card-related questions including purchasing methods and financial coding. Provides guidance on the appropriate use of the P-Card and transaction processing in accordance with the FDOT Purchasing Card Procedures.
Generates analytical reports as required. Advises management of problems based on data analyzed.
Serves as a backup to the Financial Program Accountant to monitor the encumbrance processing system as needed. Enters encumbrance requests into the Contract Funds Management (CFM) system and provides funds approvals back to the requesting offices.
KNOWLEDGE, SKILLS AND ABILITIES: Knowledge of basic accounting principles and account codes; Knowledge of State of Florida purchasing laws and FDOT policies and procedures regarding purchasing and use of the purchasing card; Knowledge of the Florida Accounting Information Resource (FLAIR) system; Knowledge of the State of Florida P-card system; Knowledge of contract management and administration; Skilled in using word processing and spreadsheet applications; Ability to communicate effectively with external and internal customers; Skilled in customer service; Ability to work independently.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
For assistance, call the People First Service Center at (877) 562-7287 Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time.
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