Port Richey, 6006 Siesta Lane, Port Richey, Florida, United States of America Req #28
Thursday, September 5, 2024
Accounts Payable
KEY ACCOUNTABILITIES:
- Responsible for accurate and timely reporting and tracking of all financial data.
- Maintain the integrity of the financial data and ensures proper usage of the company ERP system, IQMS.
- Ensure proper flow of AP invoicing process and processing of cash disbursements to facilitate cash flow.
KEY RESPONSIBILITIES:
- Process invoices in a timely manner within control which includes invoice PO matching.
- Daily scan all available direct vouched AP invoices.
- Work with purchasing/production services department on any issues related to PO tied invoices.
- Completion of weekly check/ACH run payments to vendors.
- Review payment terms with key suppliers to ensure cash flow efficiencies.
- Reconciliation of accounts payable accrual for month end closing.
- Booking of GL entry pertaining to automatic withdrawals for lease payments, weekly ADP expenses and insurance payments.
- Work with Controller on providing proper documentation for setup of new vendors.
- Work with vendors on questions regarding past due invoices. Controller will be involved should issues occur that affect timely delivery of products/services.
- Pursues continuous process improvements to ensure departmental goals are achieved.
- Serve as backup to AR clerk, which includes customer invoicing and customer payments.
- Other assignments as necessary.
LMA RESPONSIBILITIES:
QUALITIES FOR SUCCESS:
- Demonstrates Seaway Plastics Core Values:
- We are customer focused.
- We execute.
- We win together.
- We are respectful.
- Minimum High School Diploma.
- 3 to 5 years AP experience.
- Excellent interpersonal skills with ability to work with all levels in and outside the company.
- Excellent skills around attention to detail.
Accounts Receivable
KEY ACCOUNTABILITIES:
- Responsible for accurate and timely reporting and tracking of all financial data.
- Maintains the integrity of the financial data and ensures proper usage of the company ERP system, IQMS.
- Ensure daily invoicing of customer shipments and processing of cash receipts to facilitate cash flow.
KEY RESPONSIBILITIES:
- Invoice prior daily sales by 11am the following day.
- Completion of daily check/ACH payments received by customers.
- Update cash sheet daily for executive management review.
- Maintain IQMS customer database from AR perspective. This would include payment terms, bill to address, name change, industry and tax exemptions.
- Sending out new customer forms and ensuring accuracy upon return.
- Associated Bank reconciled on daily basis. Work with CFO on any discrepancies, which are resolved in timely manner.
- Contact customers for status on past due invoices and provide documentation when needed.
- Pursues continuous process improvements to ensure departmental goals are achieved.
- Serve as backup to AP clerk, which includes vendor invoicing and weekly payments.
- Report tooling shops hours in IQMS using ticketing management software Blue Ticket.
- Other assignments as necessary.
LMA RESPONSIBILITIES:
QUALITIES FOR SUCCESS:
- Demonstrates Seaway Plastics Core Values:
- We are customer focused.
- We execute.
- We win together.
- We are respectful.
- Minimum High School Diploma.
- 3 to 5 years AR experience in a low to mid-volume invoice processing.
- Excellent interpersonal skills with ability to work with all levels in and outside the company.
- Excellent skills around attention to detail.
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