Building Owners & Managers Association of New Jersey
Job Description: Assistant Property Manager
EXEMPT POSITION
SUMMARY:
The Assistant Property Manager (APM) will play a key role in assisting the Property Management Team in the management and operation of industrial real estate properties (warehouses). Working closely with the Director of Property Management, Property Managers, and the Operations Coordinator, the APM will engage in a diverse array of responsibilities, including routine inspections, coordination of day-to-day maintenance and repairs, communication with tenants and vendors, and compliance with lease agreements and vendor contracts.
Greek Real Estate Partners is seeking a motivated, ambitious individual who has excellent customer service skills and the ability to develop relationships. This entry level position provides a unique opportunity for a recent college graduate or junior level applicant who wishes to learn property management under experienced Property Managers in a very active and dynamic team environment. We welcome individuals eager to apply their passion and expertise to our organization.
E SS E N TI A L DUTIES AND RESPONSIBILITIES:
C o r e duties and responsibilities include the following. Other duties may be assigned.
- Participate in routine property inspections and document findings.
- Coordinate and create work orders for required maintenance and repairs via input Facility Manager and/or creation of service contracts.
- Assist with tenant move-in or move-out inspection and ensure completion of work prior to lease inception or expiration.
- Submit applicable paperwork to various townships to obtain Certificates of Occupancy.
- Assist with financial tasks such as vendor invoice processing and cost estimates. Learn how maintenance, repairs, and upgrades are incorporated into a property’s budget for operating expenses and capital expenditures.
- Resolve tenant issues and concerns promptly and professionally to develop and foster positive relationships with our tenants.
- Obtain new and renewal certificates of insurance from tenants and vendors; validate to ensure proper levels of coverage and compliance with lease agreements and service contracts.
- Obtain required onboarding documentation from new contractors including W9, Certificates of Insurance, Indemnification Agreements, etc.
- Read and understand leases, amendments, and other related documents.
- Assist in conducting property tours and learning how to create virtual documentation of tenant premises, as needed.
- Participate in training sessions and on-the-job experiences to develop and grow your knowledge of building systems such as fire alarm panels, fire pumps, sprinkler systems, thermostats, electric panels, and circuit brakers, HVAC systems, electric, gas and water shut off valves.
- Perform various administrative or procedural tasks, as required, or requested.
JOB QUALIFICATIONS:
Bachelor’s degree in business administration, engineering, real estate, or related field preferred.
- Experience (0-3 years)
- Willingness to learn and grow in the field of property management.
- Demonstrated organizational skills with an ability to multitask, prioritize, and follow through to ensure accurate and timely completion of tasks and projects.
- Strong critical thinking skills with an ability to analyze root cause of problems and implement effective solutions.
- Ability to work both independently and collaboratively within a team environment.
- Excellent written and verbal communication skills and the ability to interact professionally with tenants, clients, vendors, and team members.
- A willingness to participate and enroll in education classes for related CRE organizations and affiliations, e.g., IREM, BOMA, etc.
- Proficiency in Microsoft Office Suite (particularly Word, Excel, and Outlook).
BENEFITS:
- Competitive salary commensurate with experience.
- Comprehensive training program with opportunities for advancement.
- Health, dental, and vision insurance options.
- Retirement savings plan.
- Paid time off and holidays.
ABOUT US:
Greek Management, a division of Greek Real Estate Partners, is one of the premier commercial real estate management companies in the Tri-State area, managing more than 22 million square feet of space. Our team, which consists of some of the most experienced professionals in the industry, delivers uncompromising quality, dependability, and optimal value for our clients. As owners of premier properties ourselves, we embrace an ‘owner approach’ to the properties we represent. At Greek, our unrivaled, client-minded performance is powered by the passion of our people – an uncommon passion that drives our team every day to go above and beyond for our clients’ ultimate satisfaction and success.
Hiring Manager - Edward Chandler, Director of Property Management
Candidates may send resumes to joanne.behr@greekrep.com
P.O. Box 7250, North Arlington, NJ 07031
The Building Owners and Managers Association (BOMA) International is a federation of 93 BOMA U.S. associations, BOMA Canada and its 11 regional associations and 13 BOMA international affiliates. Founded in 1907, BOMA represents the owners and managers of all commercial property types including nearly 10 billion square feet of U.S. office space that supports 3.7 million jobs and contributes $205 billion to the U.S. GDP. Its mission is to advance the interests of the entire commercial real estate industry through advocacy, education, research, standards and information. BOMA/New Jersey has been federated with BOMA International since 1974. Find BOMA International online at www.boma.org .
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