Job no: 543312
Work type: Staff
Location: Pomona
Categories: Unit 9 - CSUEU - Technical Support Services, Administrative, Probationary, Full Time, On-site (work in-person at business location), Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled)
Type of Appointment: Full-Time, Probationary
Collective Bargaining Unit: California State Employees of California (CSUEU) – Unit 9
Job Classification: Accountant II
Anticipated Hiring Range: $6,069 - $7,140 per month
THE DEPARTMENT:
Financial Services is responsible for all accounting and finance related activities of the university. Services provided include, but are not limited to, general accounting and financial reporting, disbursements, third party billing/accounts receivable, external audit coordination, tax compliance, student aid accounting, cash receipts/cashiering, cash flow and investment management, PeopleSoft Finance, and capital asset accounting and reporting. University Accounting Services is responsible for all accounting and related financial activities of the university. Such activities include, but are not limited to, the management, controls, and reporting of the financial operations of the university. The area of general accounting works closely with Accounts Payable and Student Accounting and Cashiering Services, and interfaces with other campus administrative operations, such as the Budget Office, Procurement and Support Services and the Enterprise Applications department. University Accounting Services plays a key role in the operations, enhancements, and upgrades to the campus PeopleSoft Administrative applications. The unit also manages all campus accounting and reporting relationships, including those with the State Controller's Office and the CSU's Chancellor's Office.
DUTIES AND RESPONSIBILITIES:
- Monitors the daily activities of the General Ledger and all subsidiary feeder systems including the analysis and reconciliation of imported and interfaced data from PeopleSoft Student, Accounts Payable, Accounts Receivable/Billing, Purchasing, and Asset Management. Performs analysis, design, conversion, testing, integration and enhancement of various PeopleSoft financial administrative systems, including but not limited to, General Ledger and Accounts Receivable/Billing. Key active member of the finance team participating in all related activities; including the stabilization and enhancement of systems, on-going operational and maintenance activities, and oversee the day-to-day activities of the finance system.
- Processes and submits month-end and year-end financial information to the State Controller's Office and Chancellor's Office, including the analysis of the FIRMS (Financial Information Record Management System) submissions for errors, preparation of any necessary correcting journal entries, and communication of errors to the person responsible for creating them.
- Prepares all aspects of the university bank reconciliation, including the reconciliation of cash receipts from PeopleSoft Student to PeopleSoft General Ledger.
- Process a variety of journal entries, including but not limited to, reclassification, corrections, cash deposits, chargeback activity, transfers, and other miscellaneous entries as they are assigned. Processes payroll from HR PeopleSoft, as well as reconciles internal reports to the SCO Warrant Register, makes any necessary correcting journal entries and prepares detail of payroll accounts receivable activity; including quarterly submission of payroll accounts receivable payments to the SCO.
- Analyze due to/due from relationship in all funds and prepare any necessary Plan of Financial Adjustments (PFA's) and Cash Transfers so that financial ledgers of the State Controllers Office and the campus are in balance. Prepares journal entries and PFA's, analyzes operating expenditures and revenue, reviews/processes external chargebacks, analyzes due to/from activity in all funds, performs quarterly sales and use tax audit, and prepares/reviews various fiscal year-end documents. Process voucher interface in PeopleSoft Finance for student and library check files.
- Review systemwide PeopleSoft overnight processes to ensure that they ran successfully. If not successful, contact campus level personnel responsible for error for necessary correction; or, contact CMS to review process error information to determine cause. Responsible for opening and closing periods and for reviewing that journals are error free.
- Review Excel spreadsheets from chargeback departments (Graphics, Postage, Telephone, etc.) for accuracy. Provide training so that the departments chargeback request is free of error and may be uploaded into PeopleSoft. Perform other duties and responsibilities as assigned by the Associate Vice President of Financial Services, Director of University Accounting Services, Accounting Manager, and Lead General Accountant to meet the operational needs of University Accounting Services and the University; which may entail research, documentation of department and university procedures, additional account analysis and reconciliations, additional analysis/identification/preparation of documentation related to the bank reconciliation, implementation of various systems to enhance the effectiveness and efficiency of department operations, serve as a resource to the campus community regarding general ledger related inquiries and issues, journal entry processing, additional voucher interfaces for check processing, and preparation of documentation and schedules associated with the Legal and GAAP year-end close process.
QUALIFICATIONS:
- Bachelor's Degree equivalent to an accredited university with a major in accounting, business administration, finance or a closely related field required OR a combination of education and experience which provides the required knowledge and abilities required
- Equivalent to two (2) years of progressively responsible professional accounting experience required
- Thorough knowledge of:
- Generally Accepted Accounting Principles (GAAP)
- Office methods and procedures
- Statistical and mathematical presentation of data
- Advanced proficiency with current work processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of records management systems
- General understanding of internal control methods
- Ability to:
- Interpret and follow instructions and policy guidelines
- Apply accounting principles to the analysis of complex accounting problems
- Analyze and interpret accounting data
- Analyze financial and statistical data and draw conclusions
- Prepare clear, accurate financial statements and reports
- Utilize problem-solving techniques in finding solutions to complex accounting problems
- Understand and apply applicable rules, regulations, policies, and principles
- Make decisions and recommendations regarding accounting activities
- Establish and maintain effective working relationships with others
- Communicate effectively with others inside and outside the unit, including conveying technical information to non-accountants.
PREFERRED QUALIFICATIONS:
- Experience in a university/non-profit setting using PeopleSoft applications
- Experience preparing multi-account bank reconciliations
- MBA or CPA
Equity, Diversity, and Inclusion
At Cal Poly Pomona, we are committed to the urgent and ongoing work of creating and sustaining an inclusive campus where all students, faculty, and staff are welcomed, respected and can flourish to achieve their dreams of success.
We believe diversity strengthens community. Cal Poly Pomona proudly holds designations as both a Hispanic-Serving Institution (HSI) and an Asian American and Native American Pacific Islander-Serving Institution (AANAPISI). In 2022, the campus launched the Black Thriving Initiative recognizing that Cal Poly Pomona’s future as a university must be linked to the success of its Black community.
More information about our campus initiatives can be found on the Office of Inclusive Excellence’s website.
Out of State Work
The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU’s mission is to prepare educated, responsible individuals to contribute to California’s schools, economy, culture, and future. As an agency of the State of California, the CSU’s business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. For more information, go to the California State University Out-of-State Employment Policy.
Cal Poly Pomona will make a conditional offer of employment to final job candidates, pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any information that the applicant submits for consideration regarding the criminal conviction history such as the nature, gravity and recency of the conviction, the candidate’s conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for. For more information, go to the California State University Background Check Policy.
CSU Classification Salary Range
This position is part of the the CSUEU bargaining unit 9. The CSU Classification Standards for this position are located on the CSU Classification Standards website.The CSU Salary Schedule is located on the CSU Salary Schedule website. The classification salary range for this position according to the respective skill level is: minimum $4,909 and maximum $9,473 per month. Please refer to the anticipated hiring range for the appropriate salary rate for this particular position.
Employment Eligibility Verification
Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. For more information, go the I-9 Acceptable Documents website.
Security & Fire Safety
In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), Cal Poly Pomona’s Annual Security Report and Annual Fire Safety Report are available for viewing at the Cal Poly Pomona’s Annual Security Report and Cal Poly Pomona’s Annual Fire Safety Report.
As a federal contractor, Cal Poly Pomona will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. For more information, see the Pay Transparency Nondiscrimination Provision poster.
Reasonable Accommodation
We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at **************@cpp.edu. For more information, go to Employment Notices.
Cal Poly Pomona is an Equal Opportunity Employer, committed to promoting an inclusive and diverse workforce. The university subscribes to all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and veteran or military status. We engage the talents of all qualified workers, regardless of their background. More information is available at Equal Employment Opportunity statement.
Other Notices
For other important employment notices, we invite you to visit Cal Poly Pomona’s Employment Notices web page.
Advertised: October 10, 2024 (9:00 AM) Pacific Daylight Time
Applications close: October 24, 2024 (11:55 PM) Pacific Daylight Time
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