Department: Acctg Svcs Res & Spon Prog
Salary/Grade: EXS/5
Job Summary:
The Office of Accounting Services for Research and Sponsored Programs (ASRSP) helps university researchers with financial reporting, invoicing, collecting revenue, coordinating audits, and processing transactions related to their sponsored projects.
Reporting to the Assistant Director of Cash, the Accounting Coordinator:
- Supports grant and contract cash management function in ASRSP in coordination with central offices such as Sponsored Research, Accounting Services, Purchasing, external payees & payors, and campus schools/departments.
- Reviews and processes a portfolio of receivable activity for sponsored awards comprised primarily of standard and routine work. Determines when complex issues need to be escalated.
- Provides transactional oversight.
- Applies industry and professional standards, university policy and procedure, federal and state laws and other regulations (as applicable).
- Represents &/or guides business area on internal &/or external financial affairs by exchanging information.
Areas of responsibility:
- Accounting policy & procedure
- Accounts receivable
- Analysis
- Bank and balance sheet acct
- Bank deposits
- Cash receipt
- Chart &/or account coding
- Grants &/or awards
- Journal &/or ledger
- Reconciliation
- Transfer charges
- Wire transfers
Please note: Supervisor provides objectives & deadlines. Work is reviewed for fulfillment of objective & deadlines & overall compliance with policy & procedures. EE completes some activities without direction, informing supervisor only of potentially controversial matters, &/or far-reaching implications.
Specific Responsibilities:
Analysis, Statements & Reporting:
- Creates daily, monthly &/or annual analysis & reports regarding cash application and aging, sponsored accounts, funds, expense &/or revenue allocation, etc.
- Assists with monthly/quarterly/annual journal entries, reports and statements.
- Provides support for annual audit work papers.
Transactions:
- Provides review and oversight of all types of financial transactions some of which may be complex in regard to size or duration of account.
- Enters individual &/or summary of transactions into journals &/or general ledger or other NU enterprise system.
- Reviews; ensures approval based on alternatives regarding practice & policy; analyzes and classifies transactions in accordance with established chart or coding of accounts; prepares, processes, reconciles & provides receipts (as appropriate) for transactions.
- Processes transfer &/or appropriation charges & may balance &/or close accounts.
- Troubleshoots problems; performs vendor/account research as needed; obtains additional information from or provides instruction & guidance for customers/vendors; corrects or escalates.
- Prepares & delivers bank deposits.
- Accesses multiple banking systems to process transactions, retrieve information, &/or initiate wire transfers.
- Provides financial policy interpretation to determine the validity of customer requests & ensure compliance.
- Contacts outside agencies, banks &/or banking systems to obtain clarification of rules &/or regulations.
- Controls account availability for all chart strings.
- Provides support for internal audit requests.
Grants &/or Awards:
- Provides assistance regarding grant financial administration such as preparing financial receivable information for grant financial reporting.
- Completes post award accounting.
- Sets-up vendors for sub-contractors &/or start-up research organizations.
- Assists with modifying grant budgets.
- Reviews, forecasts, and assess grants performance via burn rates.
- Assist with closeouts for grants and eliminate open AR balances.
- Processes subcontract payments according to rules & regulations of granting agencies.
- Reconciles subcontract payments.
- Corrects cash postings for various accounts.
Administration:
- Processes & presents data & information through the application of database, graphic & spreadsheet software.
- Obtains data by downloading from enterprise system; develops and runs queries.
- Performs general office support activities.
Miscellaneous:
Performs other duties as assigned.
Minimum Qualifications:
- Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree in a major such as accounting, business administration, finance, or related; OR appropriate combination of education and experience.
- 1 year financial, budgeting &/or preparing account reconciliations or financial statements along with financial analysis or other relevant experience.
Minimum Competencies: (Skills, knowledge, and abilities.)
- Excellent computer skills including proficiency in the use of spreadsheet, database, and word processing software.
- Familiarity with financial reporting.
Target hiring range for this position will be between $51,346-$64,473 per year. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.
Benefits:
At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at https://www.northwestern.edu/hr/benefits/index.html to learn more.
Work-Life and Wellness:
Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities, and adopt and maintain healthy lifestyles.
We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at https://www.northwestern.edu/hr/benefits/work-life/index.html to learn more.
Professional Growth & Development:
Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at https://www.northwestern.edu/hr/learning/index.html to learn more.
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