The Accounts Payable Sr. Analyst ensures timely and accurate completion of full-cycle Procure-to-Pay responsibilities. The analyst will ensure compliance with Procure-to-Pay processes and procedures and collaborate with the global AP and Procurement teams. This position will be focused and work with internal and external customers to effectively resolve invoicing issues. The Sr. Analyst must be able to communicate in English, Portuguese, and Spanish in order to provide support to the LATAM region.
Responsibilities
- Prepare invoices received through email for scanning.
- Scan invoices using Kofax scanning software and verify using Brainware.
- Ensure input/output control documentation is complete throughout the Kofax/Brainware/PTS cycle.
- Document vendor invoices that require assistance in Brainware and work with IT to “train” Brainware to improve throughput.
- Keep appropriate transactional level details identifying specific invoices requiring special handling, document reasons for special handling, and conduct root cause analysis.
- Provide input to the process level documentation with respect to the Kofax/Brainware process.
- Gather analytics to continuously improve straight-through processing, ensure all entities are processed correctly, ensure vendors are not submitting duplicated invoices via email, working with employees to increase compliance with invoice mailing requirements per country requirements.
- Process complex invoices in SAP with E-Payables Process Tracking System.
- Assess invoice compliance with Global policies, VAT & withholding tax considerations, and regulatory requirements.
- Work closely and collaboratively with Procurement, Receiving, Tax and internal and external customers to investigate and resolve invoice issues and discrepancies.
- Receive, research and resolve a variety of internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons (including issues/inquiries related to vendor set-up, PO set-up, past due invoices, statement review, and audit assistance).
- Review vendor statements to ensure all invoices and credits are in process. Research and resolve any outstanding items.
- Handle vendor correspondence via phone or e-mail.
- Support users at LATAM entities, in the use of purchase requisitions and POs.
- Support local departments/country administrators to resolve escalated matters.
- Perform other duties, as required, to support the Accounts Payable, Procurement, and Finance Departments.
- Participate in continuous improvement projects for the department.
- Run KPIs for the Accounts Payable processes within the region.
- Monitor countries activity and compliance with Policies and Procedures.
- Enforce use of Corporate policies and procedures.
- Perform Training of Policies and Procedures.
- Monitor and enforce FCPA compliance within the region.
Qualifications
- 4+ years of full-cycle Procure to Pay experience.
- Knowledge of SAP is a key requirement.
- Fluency in English and Portuguese. Spanish is a plus.
- Experience in Brazil is a must. It's an important plus to have experience working with Mexico, Colombia, and Argentina.
- Experience in processing invoices with document imaging system is a plus.
- Experience working with generally accepted accounting principles and accounting software.
- Proven ability to handle multiple tasks with differing priorities simultaneously with a high degree of accuracy, sense of urgency, and customer focus.
- Excellent communication skills, both verbal and written.
- Ability to follow processes/procedures to ensure effectiveness and efficiency.
- Work collaboratively with global teams and across different functions.
- Proficiency in Microsoft Office Suite, including Excel.
- Ability to follow-up on pending issues.
- Strong analytical and problem-solving skills.
- Responds to requests in a timely manner.
- Knowledge of Tax aspects related to Accounts Payable within LATAM and specifically Brazil.
- Experience in FCPA monitoring and control.
Skills and Certifications
- SAP
- Accounts Payable in LATAM
Screening Questions
- Does the candidate speak English, Spanish, and Portuguese?
- Does the candidate have experience in Full Cycle Accounts Payable process in LATAM?
- Does the candidate have experience working on Accounts Payable supporting Brazil?
- Does the candidate have knowledge of SAP?
- Does the candidate have experience working in a Shared Service Center supporting LATAM?
Additional Information
All your information will be kept confidential according to EEO guidelines.
Direct Staffing Inc
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