Full-Time / Rank and File.
FLSA: Exempt.
SUMMARY
Under the general direction of the Finance Director (or the City Manager in the absence of a Finance Director), oversees all operations in connection with financial transactions, including accounts receivable and payable, payroll, general ledger, assets and capital projects; internal auditing; budget development and monitoring; Deputy City Treasurer’s function; train and supervise department staff; develop and initiate systems, policies and procedures to assure accurate financial reporting; ensure that the financial system and processes are compliant with professional accounting practices and governmental regulations.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Include the following. This list is meant to be representative, not exhaustive. Some incumbents may not perform all the duties listed while in other cases related duties may also be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Performs and supervises Payroll, Accounts Receivable, Accounts Payable, Cash Receipts, General Ledger, Capital Asset, Purchasing and other Finance department transactions.
- Assist in the development and implementation of goals, policies and priorities.
- Follow proper accounting procedures to reach financial objectives.
- Supervise and evaluate identified staff, including assignment of duties and responsibilities.
- Prepare and/or review monthly bank reconciliations and Treasurer’s Reports.
- Maintain financial records for capital projects and City assets.
- Review and approve disbursement documents in accordance with purchasing policies.
- Assists auditors in preparation of annual ACFR and Single Audit.
- Coordinate process for audits of City Special Revenues and Grants.
- Assists in the development and issuance of monthly and annual financial statements.
- Under the direction of the Finance Director and/or the City Manager assist in development, preparation and maintenance of City Budget.
- Monitor and analyze financial data.
- Analyze structure and objectives of internal controls and identify any potential deficiencies.
- Prepare and approve journal entries to adjust ledgers and subsidiary accounts.
- Maintain City’s Financial/Accounting systems.
- Prepare reports and analysis as requested.
- Perform related duties as assigned.
MINIMUM QUALIFICATIONS:
The requirements listed below are representative of the knowledge, skills and abilities required to satisfactorily perform the essential duties and responsibilities. Any combination of education and/or experience that has provided the knowledge, skills and abilities necessary for satisfactory job performance.
Knowledge of:
- Principles, practices and methods of Fund accounting and auditing.
- Principles and practices of financial administration.
- Budget preparation, program analyses and revenue forecasting; Enterprise Financial Systems.
- Principles of supervision, training, and performance evaluations.
- California Public Employees’ Retirement System.
- Deferred compensation accounting requirements.
- Fair Labor Standards Act, timekeeping and overtime reporting.
Ability to:
- Develop and implement accounting systems and procedures; Interpret and apply appropriate laws and regulations.
- Prepare financial statements, reports and analysis.
- Select, supervise, train and evaluate assigned staff.
- Communicate effectively verbally and in writing.
- Operate a PC and related software.
- Effectively handle multiple priorities and project coordination.
EDUCATION and/or EXPERIENCE
Any combination of education and experience that demonstrates possession of the requisite knowledge, skill and abilities. A typical way to obtain these would be:
Bachelor’s degree in accounting, finance, business administration or closely related field and at least four years supervisory experience in municipal administration; CPA and/or Master’s degree highly desirable.
Valid State of California driver’s license.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit. The employee frequently is required to use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand and walk. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee regularly works in indoor conditions and regularly works near video display. The noise level in the work environment is usually moderate.
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