Responsible for the accounting and financial data for all State, Affiliate and chapter offices within assigned states. Compile and prepare financial data and records, ensuring that all the data is recorded in accordance with generally accepted accounting principles and on a basis consistent with MADD’s policies and procedures.
This is a hybrid position that will require the selected candidate to come into the office on a prescheduled basis.
RESPONSIBLITIES:
- Review and approve transactional items related to Mission Delivery financial activities within assigned states including: AP/AR, fundraising forms, personnel and human resources additions or changes, contracts including grants and leases, cash receipts, cash disbursements and payroll journals, invoices and check requests to ensure compliance with policy.
- Prepare complex general ledger adjusting journal entries.
- Ensure that the assigned states are in compliance with all accounting, finance and audit policies and procedures of MADD and all applicable federal and state regulations.
- Prepare monthly financial statements for assigned states. Ensure their accuracy and resolve discrepancies in a timely manner.
- Review grant applications to ensure compliance with MADD’s policies and federal, state or other regulations.
- Monitor grant disbursements and reporting to ensure compliance with grant requirements.
- Prepare and submit grant reports as required.
- Reconcile grant financial reports to the general ledger.
- Investigate and resolve reconciling items to maintain proper accounting of all grant activities and to ensure compliance with grant requirements.
- Prepare and analyze transaction detail to ensure proper coding and allowability, if charged to grant.
- Review and record transactions to meet month end close deadlines for monthly financial reporting.
- Prepare documentation including the preparation of and entry of payroll data into the grant reconciliation worksheets for assigned states as well as cash receipt entries for assigned states.
- Distribute monthly financial reports to assigned state offices for review/revisions.
- Compile supporting documentation for the filing of grants including the backup documentation, project transaction report, reconciliation and claim form.
- Assist in the preparation, review and analysis of the annual budget for Mission Delivery.
- Monitor actual year to date results compared to budget and address shortfalls or overages on a timely basis.
- Investigate and resolve matters with assigned state offices to ensure spending within approved budget.
- Respond to inquiries from Mission Delivery for assigned states.
- Review and approve expense reports and invoices.
- Prepare and assist with annual audit and monitoring requests.
- Other duties as assigned.
QUALIFICATIONS:
- Three to five years experience related to general ledger, accounts payable, payroll and reconciliations.
- Experience in non-profit accounting and federal grants a plus.
- Bachelor’s degree with a minimum of 20 hours of accounting or Associates degree with equivalent work experience.
- Strong organizational skills with the ability to prioritize, manage multiple projects and execute in a high-volume environment.
- Excellent communication skills with the ability to develop and convey thoughts clearly, logically and concisely both orally and in writing, using appropriate grammar and command of the English language.
- Ability to work both independently and with others to resolve issues and maintain composure and professionalism in an environment of changing and/or multiple priorities.
- Must be able to work on a schedule and meet internal and external deadlines.
- Strong work ethic with the ability to maintain a high activity level.
- Must have strong listening and communication skills.
- Must have demonstrated computer skills including Microsoft Excel, Word and Outlook and be familiar with entering data into on-line systems. Experience with financial ERP (Sage Intacct preferred) systems a plus.
- Ability to maintain social, ethical and organizational standards in job related activities, at work and in the community.
- Ability to maintain workplace confidentiality and take ownership/accountability for own actions and aspects of the job.
- Demonstrated commitment, passion and compassion for the mission of MADD.
BENEFITS:
Eligible within first 30-45 days
Health, Dental, Vision
Retirement 403(b) + employer matching
4 weeks of accrued vacation
12 Paid Holidays per calendar year
Up to 3 Floating Holidays per calendar year
Paid Sick Time
Modified Tuition Reimbursement
Maternity/Paternity Leave
Basic Life, AD&D, Short-Term and Long-Term Disability Insurance covered by Employer
FSA, HRA
Employee Assistance Program
How to Apply: Please provide resume to our hiring team via the APPLY button
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