Sarasota, Florida; Bonita Springs, Florida; Tampa, Florida
Who We Are
Our purpose is to inspire people to be outside and engage in the community around them. As planners and landscape architects, we embrace every opportunity to advance this mission by creating memorable and engaging outdoor experiences.
Founded in 1982, RVi is a leading national planning and design firm with offices located in TX, CO, AZ, FL, GA, and NC and engaged in a broad range of project types including community planning and design, resorts, parks, academic, commercial, hospitality, and veterans cemeteries throughout the US.
We approach each new opportunity with an adventurous spirit, a collaborative mindset, and a desire to consistently raise the bar for our clients and for the communities we serve.
The Project Controller is a member of the Financial Services team and provides office support to staff and management team. The Project Controller is responsible for working with Project Managers and Clients. The Project Controller reports directly to the Senior Project Controller or Operations Controller and works with all members of the staff and senior management.
Note, in this description “Vision” refers to Deltek Vision ERP Project Management software.
ESSENTIAL FUNCTIONS
Administrative
- Assist Operations Controller and/or Administrative Manager as needed.
- Delegate tasks to Administrative Assistant (if applicable).
- Attend staff meetings.
- Assist with project file management and organization.
- Follow established accounting practices and standards.
- Delegate and coordinate pulling backup for invoices, email and electronic filing.
- Process invoices in Vision, maintain Vision notes for email preferences, special conditions, etc.
- Manage Accounts Receivable collections, provide information, update accounts receivable comments in Vision, provide invoice copies and statements as needed.
- Assist Operations Controller with project accounting month end tasks.
Project
- Utilize Vision to manage client and project set-up and billing system updates.
- Review awarded contracts for project set-up.
- Prepare billing invoices and process billing changes requested by Project Managers after submission of final invoices.
- Run project budgets and reports in Vision.
- Verify final invoices format for accuracy.
- Print and mail or email final invoices.
- Process billing term changes, time transfers, project status updates and transfers.
- Assist Project Managers with information to complete invoicing.
- Provide project information to Project Managers and clients.
- Print and distribute monthly project reports.
- Prepare individual reports for Project Managers and/or client as requested.
- Make client collection calls.
- Issue client statements of account.
- Advanced skill using Vision to manage client and project set-up, along with billing systems updates.
- Project Certificate of Insurance management and tracking.
Understanding of the following technical skills
- Microsoft Office suite and Deltek Vision (Advanced Understanding)
- Basic Accounting principles
- Basic Knowledge of the A/E industry business standards and procedures.
- Understanding of A/E industry, planning and landscape architectural terminology.
- Knowledge of Project Administration, Budgeting, Billing, and similar tasks.
EDUCATION
- Associate’s Degree required, Bachelor of Business Administration, Accounting, Finance; or related preferred.
EXPERIENCE
- 3 years of A/E/C industry experience at small to mid-sized private-practice A/E/C firm.
- Experience with Deltek Vision software.
To attract and retain the best professionals in the industry, we strive to provide a great working environment and a progressive benefits program designed to support your personal and professional needs.
We will support you to be a lifelong learner. You will be encouraged to give back to your community. Meeting deadlines, budgets and project objectives is important, but of equal importance is meeting your needs through training, advancement, and mentorships.
Work/Life
- Flexible Paid Time Off for Salaried Staff
- Paid Parental & Maternal Leave
- Flexible work schedules are available for some positions
- Tenure Awards — Travel Vouchers to see the world based upon your travel preferences
Compensation
- Competitive Compensation packages
- Annual bonuses, spot bonuses and peer recognition awards
- 401 k) plan matching formula is 50% of your contributions up to 6%
- Tuition Assistance
- Paid Licensing / Certification Fees and Renewals
- Financial Rewards for Obtaining Licensure
- Employee Referrals up to $5,000
- Annual Wellness Reimbursement up to $500 for Gym Memberships, build your home gym or set up home ergonomic office
- Medical (BC/BS), dental (Delta), and vision (VSP)
- Health Savings Account & Flex Spending Account options
- Employer paid long-term disability, short-term disability, and life insurance
- Metlife Supplemental Benefits covering accident, hospitalization, and critical illness
- Member Assistance Program (MAP) with complimentary counseling sessions, legal benefits, financial consultations, and work/life referral services
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