The Opportunity:
The Contracts and Grants Accountant II performs post-award sponsored program functions associated with the post-award administration of awards. Key responsibilities include invoicing, collection, and post-award fiscal management of sponsored programs as assigned. This position reports to the Contracts and Grants Accountant III.
Responsibilities:
- Prepare post-award financial reports for federal, state, and private funded research contracts and grants as assigned by the supervisor. This includes but is not limited to invoicing and preparing Cost Reports for awards requiring Draws or Installment Payments. Act as contact person for awarding agency representatives concerning contractual issues of billing and reporting.
- Interpretation and implementation of post award policies and financial compliance in regard to sponsored research projects as required by federal regulations in 2 CFR 200, Uniform Administrative Requirements, Cost Principles and Audit Requirements, sponsor terms and conditions, State of Florida statutes, and University of Central Florida policies.
- Review award documents (agreement, budget, statement of work, and other contract and grant requirements) to ensure award setup is accurate and complete in the research administration and financial databases.
- Perform the cash management activities of requesting accurate and timely reimbursements from awarding agencies and following up on accounts receivable, including draw coordination and submission for entire OR Grants Accounting team.
- Prepare and review the reconciliation of the Lockheed Martin College Work Experience Program payments to the General Ledger and Accounts Receivable data.
- Prepare and submit manual overhead assessment and distribution journals including but not limited to the Lockheed Martin College Work Experience Program.
- Work with principle investigators, institute, center or department administrators and OR award administrators to ensure all cost share commitments of the university are documented.
- Review project transactions, such as revenue, accounts receivable and expenditures, for accuracy and appropriateness and input or request adjustments as necessary.
- Analyze project expenditures to ensure costs are allowable, allocable, reasonable and consistently handled as directed by 2 CFR 200 and other Federal agency regulations.
- Review and approve journal entries submitted by departments to record financial transactions on sponsored awards.
- Assist principle investigators, institute, center or department administrators and OR award administrators in resolving specific fiscal and accounting problems in relation to sponsored awards.
- Manage the closeout activities and coordinate with OR award administrators to ensure the timely closeout and related closeout reporting of research projects.
- Coordinate with Finance and Accounting General Accounting staff to ensure timely completion and posting of journal transactions for closing of month and year end ledgers.
- Develop and maintain good sound communication lines with principle investigators, institute, center or department administrators, OR award administrators and awarding agencies to ensure continued flow of information.
- Training of A&P, USPS or OPS and student personnel, as needed. Serves as mentor to colleagues.
- Other duties and special projects as assigned.
Minimum Qualifications:
Bachelor's or Master's degree and 2+ years of relevant experience or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219.
Preferred Qualifications:
- Bachelor’s degree in Accounting or Finance.
- Knowledge of accounting procedures and standards.
- Experience with Microsoft Office for Windows (Excel, Word, Outlook).
- 2+ years of experience in financial reporting, billing, or non-profit environment.
- Exposure to federal billing, Uniform Guidance, and post-award research administration.
- Strong communication skills (both verbal and written).
- Ability to effectively interact with senior management and individuals with varying degrees of financial knowledge.
- Strong analytical and problem-solving capabilities.
- Ability to multi-task; attention to detail and excellent organizational abilities.
- Demonstrated proficiency with accounting and spreadsheet software.
- Experience with Workday or similar ERP.
Special Instructions to the Applicants:
If you are selected as the final candidate for an employment opportunity here at UCF, both your position and salary will be significantly based upon the information that you have provided in your application for employment. We urge you to please take the time to complete the application in its entirety.
Hybrid work schedule or remote work within the state of Florida may be considered based upon specific circumstances and candidate qualifications.
Department: Office of Research - Operations
Work Schedule: Monday - Friday 8:00 am – 5:00 pm. Schedule may vary as required.
Type of Appointment: Regular
Expected Salary: $56,030.00 to Negotiable
Job Posting End Date:
Equal Employment Opportunity Statement:
The University of Central Florida is an Equal Opportunity/Affirmative Action Employer including Disabled/Vets.
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