Be an integral part of the financial team for all entities within the Moroch Holding Company. Responsibilities include auditing and approving expense reports, processing vendor payments, conducting research, and maintaining vendor records. This position reports to the VP Finance.
Responsibilities
• Process weekly vendor payments, including Credit Card, ACH, Wire, and Check, ensuring timely and accurate disbursements based on approvals.
• Enter, save, and upload vendor invoices, ensuring correct coding according to purchase orders.
• Audit and validate vendor invoice submissions for accuracy, including verifying sales tax compliance.
• Process and approve employee expense reports weekly.
• Retrieve and compile vendor invoice copies for client backup on a monthly basis.
• Assist with the preparation and distribution of 1099s for independent contractors.
• Investigate and resolve vendor inquiries and disputes promptly and professionally.
• Review vendor statements and resolve outstanding balances.
• Conduct thorough reviews and corrections of assigned G/L accounts.
• Maintain accurate vendor data, including payment terms, payment methods, and addresses; request updated information from long-term vendors as necessary.
• Assist with month-end and year-end closing processes and other ad-hoc projects as needed.
• Process end-of-month (EOM) expenses, such as Postage, Cell phone, and Amex Credit Card reconciliations.
• Prepare and analyze accounts payable reports for management review.
• Review and reconcile all CSI statements and Virtual Card one-offs, obtaining proper approval from the finance team.
• Collaborate with other departments, such as Procurement and Finance, to ensure seamless operations and accurate financial reporting.
• Ensure compliance with internal controls and external regulations across all accounts payable activities.
• Identify and implement process improvements to enhance the efficiency and accuracy of the accounts payable function.
• Engage in professional development opportunities to stay current with industry trends and best practices.
Qualifications
• Bachelor’s degree in accounting or finance, or equivalent experience.
• Minimum of 3 years of accounting and general ledger experience preferred.
• Proficiency in Excel, including pivot tables; familiarity with accounting software such as Advantage, MS Dynamics, QuickBooks, SAP, or Oracle is a plus.
• Strong analytical and quantitative skills.
• Experience in the advertising industry is a plus.
• Ability to multi-task and thrive in a fast-paced environment.
• Excellent written and verbal communication skills.
• Strong interpersonal skills, with the ability to work well in a team and maintain a positive disposition.
• Demonstrated ability to analyze and report issues and solutions clearly and consistently.
• Commitment to compliance with company policies and relevant regulations.
Uphold our agency values: Humanity. Diversity. Integrity. Tenacity. Curiosity.
This job description reflects the general details considered necessary to describe the principal functions of the job. It shall not be construed as a detailed description of all work requirements, nor is it intended to be an exhaustive list of responsibilities and duties necessary to perform the job. The [company] is an Equal Opportunity Employer.
