Position Summary
Perform all grant-related post award functions including, but not limited to: budget and expense analysis; monthly grant and contract invoicing; labor distribution changes and associated communication with program staff; reconciliation and re-budgeting.
Essential Duties And Responsibilities
- Prepare monthly grant and contract invoices.
- Prepare grant reports, monitor grant expenditures and work with program staff on maximizing grant use.
- Monitor budget modification timelines and prepare budget modifications and submit to funders as assigned.
- Communicate with fiscal contacts at funding sources for information needed and problem resolution, as directed by the Controller. Follow up on collection of grants receivable as needed.
- Perform grant close-out functions including related journal entries, reconciliations, invoices and final cost reports.
- Maintain grant information for funder and auditor review, and participate in audits and reviews by funding agencies as directed. Prepare schedules as requested for annual audit.
- Maintain balance sheet detail and reconciliations for grants receivable and grants revenue on an ongoing basis.
- Serve as backup for other positions in the department as needed.
Requirements
OTHER DUTIES MAY BE ASSIGNED TO MEET BUSINESS NEEDS.
Training And Experience
Bachelors’ degree in accounting or related field or a minimum of High School diploma/GED and four years of experience in accounting required. Accounting experience in a non-profit or government environment preferred.
Knowledge Of
Must be proficient in the use of Microsoft Office programs, particularly Excel. Experience with fund software, such as MIP, is considered a plus but not required. Familiarity with OMB circulars A-133 and the OMB Omni Circular preferred.
Ability To
Must be extremely organized and detail-oriented with the ability to prioritize and maintain multiple projects simultaneously; develop systems and procedures to facilitate the completion of projects and tasks; communicate effectively, persuasively, and professionally both verbally and in writing with individuals, outside organizations, and grant funders; work independently and effectively under pressure; meet conflicting and tight deadlines; follow complex directions; analyze budgets, contracts and financial reports; perform auditing functions.
Working Conditions/Physical Requirements
This is primarily an office position that requires only occasional bending, reaching, stooping, lifting and moving of office materials weighing 25 pounds or less. The position requires daily use of a personal computer and requires entering, viewing, and revising text and graphics on the computer terminal and on paper.
Special Requirements
Must possess a valid California driver’s license; proof of auto liability insurance; and have the use of a personal vehicle for work-related purposes. COVID vaccination is required or Medical/Religious Exemption required.
Equal Opportunity Employer: minority/female/disability/transgender/veteran.
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