Master's Degree - 2 year(s) experience OR Bachelor's Degree - 4 year(s) experience
Required Languages: Fluency in written and oral English and Somali is required
Vacancy Timeline: 2 Weeks
Job Description
Background
Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
Somalia is undergoing a critical phase of state-building underpinned by complex and interwoven processes of reconciliation, federalization, constitutional development, and collaborative governance requiring negotiated settlement on the allocation of power and distribution of resources coupled with the urgency of preventive and mitigatory measures for recurrent political and communal conflicts. Responding to these contextual needs/dynamics and building on the key achievements, lessons learned, and institutional partnerships secured through recently concluded Reconciliation and Federalism Support (ReFS) program, a multiyear- successor project has been launched under the title of SOOMAALIYA LOO DHANYAHAY (Inclusive Somalia) aimed at deepening the organic processes of state-building with focus on (a) federal framework, (b) political and social reconciliation and (c) collaborative governance in Somalia.
Under the overall guidance of the Inclusive Politics Portfolio, the Project will be implemented jointly with the UN Mission in Somalia (UNSOM) and UNDP under the leadership of the OSRSG to leverage its Good Offices role and convening power to mediate political agreements and build on the National Consultative Council (NCC) insights/agreements and new Government’s strategic directions on state-building, reconciliation, and collaborative governance.
The Project has been designed to deepen the strategic, technical, and institutional support to the FGS, FMSes, and civil society actors with the following four integrated thematic Outputs:
- Improved policy, planning and programmatic linkages for the effective implementation of national reconciliation and collaborative governance at FGS, FMS, and District levels
- Processes of consensus building on federal framework and mechanism(s) for intergovernmental relations between and within FGS and FMSes are strengthened and the capacity of civil society for policy advocacy and public accountability is enhanced
- Operationalization of allocation of power is supported and institutional capacity enhanced on ‘functional unbundling’ and development of sector-specific governance frameworks at FGS, FMS and District levels
- Operationalization/outreach of an inclusive legal identification eco-system sensitive to the social contract is enhanced and national/regional counterparts are operationally equipped to deliver their institutional mandates effectively and efficiently
The SRSP counterparts include the Federal Ministry of Interior, Federal Affair & Reconciliation (MOIFAR) as the co-signatory from the Federal Government of Somalia, and the following would be the core implementing partners: Office of the Prime Minister (OPM); Federal Ministry of Interior, Federal Affair & Reconciliation (MOIFAR); National Identity and Registration Authority (NIRA) Ministry of Interior Federal Affairs & Reconciliation, Galmudug; Jubbaland Ministry of Interior, Federalism and Reconciliation(MOIFR); Office of the President/Ministry of Interior, Southwest (OoP, MoI, Southwest State); Office of the President, Ministry of Interior/Reconciliation Hirshabelle (OoP, MoI/R Hirshabelle); Puntland Ministry of Federal Affairs and Democratization (MOIFAD); and civil society organizations including NGOs and INGOs.
Under the direct supervision of the Project Manager and in close collaboration with the project team, the Project Analyst carries out the daily activities of the project and supports planning, implementation, programmatic oversight, and reporting on project-related activities.
Duties and Responsibilities
Contribute to coherent and efficient workflow processes for smooth implementation of the project:
- Contribute in planning and implementing capacity-building activities and/or thematic meetings, including attracting relevant expertise, disseminating invitations, and preparing agendas, minutes, and other relevant documents for project activities and events.
- In cooperation with other team members, ensure the development of ToRs for short-term and long-term consultancies.
- Prepare background information for external consultants, as needed.
- Guide and support the organization of external evaluation and audit/verification missions.
- Guide and support other team members in comprehensive and timely reporting of project results.
- Ensure donor and UNDP visibility in all activities performed within the project.
- Perform workflow processes in full compliance with UNDP programming, financial, procurement, and administrative rules, regulations, policies, and strategies, as well as ensure effective internal controls.
Contribute to the planning, implementing, and overseeing project activities:
- Provide support in the monitoring of project activities to assess overall project implementation with respect to project objectives, outputs, and indicators.
- Prepare inputs to the formulation of Annual Work Plans as well as contribute to budgeting for LoA activities.
- Engage with project partners to ensure smooth implementation of project activities.
- Keep track of the programmatic potential risks and design/implement risk mitigation measures.
- Monitor and support international and local consultants in performing relevant activities as assigned.
Building partnerships with key stakeholders at the FGS and FMS levels
- Establish and maintain good working relationships with key stakeholders, government, non-government organizations, academia, and private sectors.
- Ensure understanding of project goals, approaches, and expected results by key partners through training initiatives and dissemination of information.
- Provide support for the project management and RPs on field missions, study tours, and similar events.
- Contribute to internal communication and coordination at the project level with relevant CO units (both programme and operations units).
Facilitation of knowledge building and knowledge sharing
- Contribute to networking and experience sharing between the grantees and other key stakeholders and provide assistance in organizing specific activities within the frames of the project.
- Promote identification and synthesis of best practices and lessons learned for organizational sharing and learning.
- Take an active role in developing and supporting the knowledge management plan and relevant publications, documentation to capture all the data, information storage, lessons learned, and success stories.
- Organize training for the RPs staff on programme issues.
The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.
Institutional Arrangement
The Project Analyst will work under the overall guidance and direct supervision of the Chief Technical Specialist of the SRSP project and will work in close collaboration with UNDP Programme Oversight and Quality Assurance Unit (POQA) in the country office, IP portfolio Operations Specialist and Project team, UNDP counterparts. Additionally, each Project Analyst will work with staff of the other UN agencies to exchange information and ensure consistent service delivery.
Core
Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination
Cross-Functional & Technical competencies (insert up to 7 competencies)
Thematic Area Name Definition
Business Direction & Strategy System Thinking
- Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system
Business Development Knowledge Generation and Facilitation
- Ability to research and turn information into useful knowledge, relevant for context, or responsive to a stated need
- Ability to animate individuals and communities of contributors to participate and share, particularly externally
Business Management Results-based Management
- Ability to manage programmes and projects with a focus on improved performance and demonstrable results
Business Management Project Management
- Ability to plan, organize, prioritize and control resources, procedures, and protocols to achieve specific goals
Business Management Partnerships Management
- Ability to build and maintain partnerships with wide networks of stakeholders, Governments, civil society, and private sector, partners, experts, and others in line with UNDP strategy and policies
Business Management Communication
- Ability to communicate in a clear, concise, and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience
- Ability to manage communications internally and externally through media, social media, and other appropriate channels
Partnerships Management Strategic Engagement
- Ability to capture and sustain attention, interest and agreement of high-level, influential policy and decision makers and secure their buy-in of high-level vision and objectives
Required Skills and Experience
Education:
- Advanced university degree (Master’s degree or equivalent) in Peace, Conflict and Security, Economics, Business Administration, Political or Social Science, Law, International Studies, Development Studies, or any other related field is required. OR
A first-level university degree (bachelor’s degree) in the areas mentioned above, in combination with an additional two years of qualifying experience will be given due consideration in lieu of the advanced university degree
Experience:
- Minimum of 2 years (with master’s degree) or 4 years (with bachelor’s degree) of relevant experience in supporting the planning, implementing, and overseeing project activities and building partnerships with key stakeholders at the FGS and FMS levels.
Required Skills:
- Proven track record of successfully assuming responsibilities of similar size and complexity
- Technical expertise in community security, social cohesion, peace and/or conflict and/or other directly related fields
- Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages;
Proven experience in reasonable understanding of social media management.
Desired Skills:
- Earlier experience of working in partnership with the UN, in particular with UNDP, will be preferred.
- Previous experience in administrative, operations and logistics support and financial and administrative controls
- Demonstrated ability to catalyze new ideas, methods, and applications to pave a path for innovation and continuous improvement in professional areas of expertise
- Experience of reasonable knowledge in result-based management, project management, and monitoring and evaluation
- Experience in excellent networking and partnership with multiple stakeholders.
- Demonstrated ability to draft high-quality progress reports and concept notes.
Required Languages:
- Fluency in written and oral English and Somali is required.
Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.
UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Non-discrimination
UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.
UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.
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