Position Summary

Compiles, processes and maintains accounts payable records while managing vendor relationships.

Essential Duties and Responsibilities: include the following: Other duties may be assigned.

Verify approval on all invoices and check requests in compliance with the corporate Authorized Approval Manual guidelines
Coding invoices across multiple brands and/or companies
Manage high volume of activity in the AP team's email box
Effectively manage communication with vendors resolving invoice discrepancies or vendor inquiries
Familiar with foreign currency
Able to process and enter 300-500 invoices per week
Process accounts payable checks, as well as ACH payments
Match invoices to remittance and file
Reconciles vendor statements
Maintains account payable vendor files
Open mail and distribute
Order office supplies
Coordinate office related functions
Special projects as assigned

Supervisory Responsibilities

This position does not have any supervisory responsibilities.

Qualification Requirements:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education

Associates degree (A.S./A.A.) or equivalent from a college or university in Accounting; or a minimum of 3-5 year(s) related experience and/or training.

Skills/Experience

3-5 years of experience

Travel

Travel is not required.

Key Competencies

Team Player

Demonstrated ability to work well with others regardless of level
Identifies and does what needs to be accomplished for the common goal.

Communication

Can accurately convey information from one person to another
Gets point across clearly, effectively and efficiently

Actions/Results Oriented:

Improves delivery of services
Works around typical problems and obstacles to get results
Holds others and self-accountable

Business Savvy:

Understands and can explain basic business practices
Able to read an annual report
Understands Generally Accepted Accounting Principles

Customer Orientation:

Understands customer (internal and external) needs and can develop useful solutions
Has the ability to identify and remedy customer issues before they are surfaced
Has the respect of internal and external customers

Decision Making:

Uses structured decision making methods/tools
Considers cost, simplicity, alignment, speed when establishing or changing work procedure

Emotional Intelligence:

Recognizes own emotion and their effects on other individuals
Understands own strengths and developmental areas and is open to candid feedback, new perspectives, continuous learning, and self-development
Manages emotions and impulses, remaining composed and collected toward focused results
Maintains standards of honesty and integrity, admits mistakes, and is authentic in interactions with others
Builds collaborative relationships with others while addressing mutual needs and defining mutual expectations and achieved shared goals
Applies effective conflict resolution skills in group settings as well as on an individual basis to foster positive relationships

Physical Demands

To perform this job successfully, the physical demands listed are representative of those that must be met by an employee. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, stand, walk, use hands to handle and feel, reach with hands and arms, talk and hear. The employee may occasionally be required to crouch. The employee may occasionally lift items as heavy as 10 lbs. Specific vision abilities may include the employee's ability to see near and far distances.

Work Environment:

To perform this job successfully, the work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Occasional exposure to noise, dust, heat, cold, etc. or some other element present making conditions less desirable than usually found in offices.

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TerraSource Global

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