Position Summary
Compiles, processes and maintains accounts payable records while managing vendor relationships.
Essential Duties and Responsibilities: include the following: Other duties may be assigned.
- Verify approval on all invoices and check requests in compliance with the corporate Authorized Approval Manual guidelines
- Coding invoices across multiple brands and/or companies
- Manage high volume of activity in the AP team's email box
- Effectively manage communication with vendors resolving invoice discrepancies or vendor inquiries
- Familiar with foreign currency
- Able to process and enter 300-500 invoices per week
- Process accounts payable checks, as well as ACH payments
- Match invoices to remittance and file
- Reconciles vendor statements
- Maintains account payable vendor files
- Open mail and distribute
- Order office supplies
- Coordinate office related functions
- Special projects as assigned
Supervisory Responsibilities
This position does not have any supervisory responsibilities.
Qualification Requirements:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education
Associates degree (A.S./A.A.) or equivalent from a college or university in Accounting; or a minimum of 3-5 year(s) related experience and/or training.
Skills/Experience
3-5 years of experience
Travel
Travel is not required.
Key Competencies
Team Player
- Demonstrated ability to work well with others regardless of level
- Identifies and does what needs to be accomplished for the common goal.
Communication
- Can accurately convey information from one person to another
- Gets point across clearly, effectively and efficiently
Actions/Results Oriented:
- Improves delivery of services
- Works around typical problems and obstacles to get results
- Holds others and self-accountable
Business Savvy:
- Understands and can explain basic business practices
- Able to read an annual report
- Understands Generally Accepted Accounting Principles
Customer Orientation:
- Understands customer (internal and external) needs and can develop useful solutions
- Has the ability to identify and remedy customer issues before they are surfaced
- Has the respect of internal and external customers
Decision Making:
- Uses structured decision making methods/tools
- Considers cost, simplicity, alignment, speed when establishing or changing work procedure
Emotional Intelligence:
- Recognizes own emotion and their effects on other individuals
- Understands own strengths and developmental areas and is open to candid feedback, new perspectives, continuous learning, and self-development
- Manages emotions and impulses, remaining composed and collected toward focused results
- Maintains standards of honesty and integrity, admits mistakes, and is authentic in interactions with others
- Builds collaborative relationships with others while addressing mutual needs and defining mutual expectations and achieved shared goals
- Applies effective conflict resolution skills in group settings as well as on an individual basis to foster positive relationships
Physical Demands
To perform this job successfully, the physical demands listed are representative of those that must be met by an employee. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit, stand, walk, use hands to handle and feel, reach with hands and arms, talk and hear. The employee may occasionally be required to crouch. The employee may occasionally lift items as heavy as 10 lbs. Specific vision abilities may include the employee's ability to see near and far distances.
Work Environment:
To perform this job successfully, the work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Occasional exposure to noise, dust, heat, cold, etc. or some other element present making conditions less desirable than usually found in offices.
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