Applications will be accepted on a CONTINUOUS BASIS. This position may close at any time without notice.The City of La Habra is conducting a recruitment for the position of Management Analyst II for the Police Department. This is a full-time position in the Police Department that reports to the Administrative Bureau Manager.
This position will provide an opportunity for a highly-motivated employee who is enthusiastic about a professional administrative career working in a dynamic and fast-paced environment. If you have a strong customer service-oriented background, innovative ideas and a passion for excellence, this may be the career you are looking for. Ideally this person has prior experience with budget development and preparation in the public sector.
ABOUT THE POSITIONThis position receives general supervision from an assigned supervisor. This position is the journey level class within the Management Analyst series. Positions at this level perform a full range of duties as assigned, working independently, exercising good judgment and initiative. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit.
The City of La Habra is looking for a highly motivated and customer service-oriented Management Analyst II with innovative ideas and a passion for excellence. Competitive candidates for the Management Analyst II position will possess a broad range of knowledge and experience including excellent written, analytic and computer skills, budget, program administration as well as a strong customer service orientation, excellent report writing skills, and the ability to collaborate successfully with other departments, outside agencies, community groups and the broader public. Candidates who possess Emergency Management experience such as disaster preparedness, crisis management, and developing emergency response plans are highly desirable.
ABOUT THE DEPARTMENTSince 1925, the La Habra Police Department has been dedicated to providing the residents of this community with a safe environment in which to live and work. This commitment to service is a tradition upheld by the men and women who serve La Habra and is reflected in all aspects of the department’s day-to-day operations.
In addition to the regular duties of traffic and law enforcement, the La Habra Police Department strives to assess the needs of the City and, working in partnership with area residents, successfully address those concerns. Since law enforcement and public safety are a citywide concern, we actively seek the involvement of community members in all aspects of policing and welcome their participation.
(Duties may include, but are not limited to the following):
- Manages and coordinates Emergency Management.
- Performs comprehensive analysis in a wide range of areas including policies, organization, finance, budget, contracts, procedures, and services.
- Assists in the preparation and development of the department budget.
- Prepares grant proposals; monitor active grants to ensure that stipulations and regulations regarding the use of funds are met; and maintain appropriate records.
- Prepares and administers contracts and agreements; participate in and coordinate or facilitate departmental and/or Citywide committees and projects.
- Prepares qualitative and quantitative analysis on assigned programs and areas.
- Assists in the implementation of goals, objectives, policies, and priorities as assigned.
- Monitors project timelines, budgets, contracts, and other related resources.
- Conducts research projects, gathers and analyze data, writes reports, develops recommendations, cost implications and implements guidelines for new programs and existing proposed projects.
- Represents the City with outside agencies and attends professional meetings as required.
- Analyzes and interprets City policies and procedures.
- Conducts legislative analysis to determine the effects of proposed legislation on City operations and finances.
- Builds and maintains positive working relationships with co-workers, other City employees and the public, using principles of good customer service.
- Coordinates assigned activities with City departments, divisions, and outside agencies.
- Administers Commission on Accreditation for Law Enforcement Agencies (CALEA) Reporting and Lexipol Transition lead (Police Dept.).
- Performs other related duties as assigned.
QUALIFYING KNOWLEDGE, SKILLS, AND ABILITIES:
Knowledge of:
- California Code and California Code of Regulations.
- Municipal Code and related statutes.
- Federal, State and local laws, rules and regulations pertaining to local government operations.
- Principles, practices, and techniques of public administration and analysis.
- Municipal finance and budgeting.
- Research and survey techniques, methods and procedures.
- Principles and practices of modern office equipment and software applications.
- Effective customer service techniques.
Ability to:
- Operate computer hardware and word processing, spreadsheet, and specialized software.
- Operate optical imaging systems.
- Use and operate modern office equipment.
- Organize tasks and set priorities.
- Interpret, apply, explain and reach sound decisions in accordance with laws, regulations, rules and policies.
- Analyze a variety of administrative and/or organizational issues and make sound policy and procedural recommendations.
- Use correct English usage, spelling, punctuation, and vocabulary.
- Make effective presentations.
- Plan, organize, and successfully implement projects and assignments.
- Organize and maintain office records.
- Assist in budget preparation.
- Oversee records management program.
- Communicate effectively, both orally and in writing.
- Prepare clear, accurate, and concise records and reports.
- Maintain sensitive and confidential information.
- Use tact, discretion, and diplomacy in conflict situations.
- Establish and maintain effective working relationships with members of the community city staff, management, the general public, and others encountered in the course of work.
EDUCATION, TRAINING AND EXPERIENCE:
Any combination of training and experience, which demonstrates attainment of the required knowledge and ability to perform the required work, typically:
Education: A Bachelor’s degree from an accredited college or university with major coursework in business administration, public administration or related field is highly desirable.
Experience: Two (2) years of administrative analysis and/or budgetary experience in government or a comparable business or non-profit organization. Experience working with people, finance budgets, contract administration, goal setting, technology, legislative affairs, communication and public relations are desirable. Must be available to work evenings, weekends, and attend special events when necessary.
LICENSE REQUIREMENTS:
Must possess and maintain a valid California Class C driver’s license, acceptable driving record, and evidence of insurance are required.
PHYSICAL AND MENTAL DEMANDS:
The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Demands:
While performing the duties of this class, the employee is constantly required to sit, and occasionally to stand and walk. The employee must be able to talk and hear. The employee must be able to use hands to finger, handle, feel or operate computer hardware and standard office equipment; and reach with hands and arms above the below shoulder level. The employee occasionally lifts and carries records and documents typically weighing less than 20 pounds.
Specific vision abilities required by this class include close vision and the ability to adjust focus.
Mental Demands:
While performing the duties of this class, the employee is regularly required to use oral and written communication skills, read, and interpret data. Thoroughly analyze and solve problems; exercise sound judgment in the absence of specific guidelines; use math and mathematical reasoning; establish priorities and work on multiple assignments and projects concurrently; meet intense and changing deadlines given interruptions; and interact appropriately with staff, management, city officials, contractors, public and private representatives, and others in the course of work.
WORK ENVIRONMENT:
The employee frequently works in office conditions where the noise levels are usually moderate, at or below 85 decibels. The employee attends Community and Economic Development and Housing meetings, city events, and other functions on behalf of the city, including functions being held during evening and weekend hours.
SPECIAL CONDITIONS:
Public Employee Disaster Service Worker: In accordance with Government Code Section 3100, all La Habra city employees are required to perform assigned disaster service worker duties in the event of an emergency or a disaster.
The City of La Habra is an Equal Opportunity employer and does not discriminate on the basis of race, color, creed, ancestry, national origin, gender, marital status, sexual orientation, religion, age, veteran status or disability.
INTERESTED IN APPLYING?To be considered for this exceptional opportunity, please submit a City application online through the Human Resources Department webpage at www.governmentjobs.com/careers/lahabraca. Applications may be accompanied by a resume describing experience, education and training in relation to the requirements of the position. However, resumes will not be accepted in lieu of a City employment application. Completed applications will be accepted until filled. A first review of applications will be reviewed on June 10, 2024.
All applications will be reviewed and only those candidates determined to be most qualified on the basis of experience and education, as submitted, will be invited to participate in the selection process. The selection process may include, but is not limited to oral interview and/or written exams and oral presentations. Successful candidates will be placed on the employment eligibility list from which hires may be made. The list is valid for up to one year, unless exhausted sooner. The final candidate must successfully complete a medical exam, drug screening, employment history verification, DMV check and will be fingerprinted. In addition, the final candidate for the Police Department must also successfully complete an extensive background check and polygraph.
If any accommodation is needed during the interview, please notify the Human Resources Department at least five days in advance of your scheduled appointment so that we may be able to provide a reasonable accommodation.
This bulletin is not a contract, neither expressed nor implied.
Any provision herein may be modified or revoked.
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