Position Summary:The executive assistant plays a critical role in the support of the President & CEO which requires in office time and some travel. Primary responsibilities include management of the President & CEO's activities; calendar, meetings, expense reports, assisting in the creation of presentations and other duties as assigned. This position requires the ability to handle confidential and time sensitive information with the highest level of professionalism and integrity. The top candidate will be personable, exceedingly well-organized, and successful at building and maintaining trust with the President & CEO, association members, and other members of the Executive Team.
If you are interested in applying for this position, please send an email to with the subject line reading, "NWRA Executive Assistant Position," and attach both a cover letter and resume. Essential Duties and Responsibilities: Essential duties and responsibilities include the following. Other duties may be assigned. Under the ADA, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Administrative Support Proactively manage President/CEO's daily tasks, schedule, calendar, meetings (internal and external), and expense reports
- Flawlessly manage and coordinate various domestic and international travel arrangements and meetings for the President/CEO, ensuring accuracy, efficiency and impeccable attention to detail
- Responsible for excellence in meeting scheduling, preparation, set-up, and follow-up including preparing presentations, agendas, materials, documenting notes, and coordinating follow-up items to completion
- Spearheads and assists the President/CEO with the creation of PowerPoint presentations, meeting agendas, and communications around member visits
- Provide support for VIP Member visits, including scheduling, catering and coordination with members and external guests
- Work on special projects and other duties as needed
Qualifications- At least five years' professional experience working with C-suite management
- Organized, agile, detail-oriented and have strong time-management and problem-solving skills
- Strong interpersonal skills with the ability to build relationships with stakeholders, including staff, association members, external partners
- Ability to utilize tact, diplomacy, discretion and good judgement at all times, but especially when exposed to sensitive or confidential material
- Capable of using multiple channels of communication and technology interchangeably to accomplish tasks in an efficient manner
- Must possesses a team-oriented, collaborative mentality
- Proficient with Microsoft Office (Word, Excel, PowerPoint, Teams), especially regarding PowerPoint presentations
- Must embrace and have a good working knowledge of office technology including AV equipment, etc.
Language Skills Must have strong command of the English language.
Physical Demands The physical demands listed here are representative of those that must be met by an employee to successfully perform the essential functions of his/her job. Under the ADA, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Ability to sit for long periods of time, stand, travel up and down stairs, crouch, stoop and reach.
- Ability to lift up to 25 lbs.
Work Environment The work environment characteristics listed here are representative of those an employee encounters while performing the essential functions of the job. Under the ADA, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- The position requires considerable concentration and creativity. It is subject to stress caused by a changing environment, tight deadlines and workload.
- The noise level in the work environment is usually quiet to moderate.
- This position requires attendance in the office during business hours.
- Travel required for this position is negligible.
The above statements are intended to describe the general nature and level of work being performed by an individual assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities and skills required of personnel so classified.
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