OverviewAvalonBay Communities, Inc., an equity REIT, has a long-term track record of developing, redeveloping, acquiring and managing distinctive apartment homes in some of the best U.S. markets, and delivering outsized, risk-adjusted returns to shareholders. With equal parts experience and vision, we’ve established a leadership position rooted in our purpose of creating a better way to live and that is always focused on building value for the long term.
Creating a better way to live is the purpose that binds AvalonBay associates. We take that purpose seriously and expect you will as well. By focusing on collaboration, innovation, and taking ownership of our choices and actions, we act in ways that focus on creating value for our customers, investors and associates. Your positive, professional, and consistent personal interactions make AvalonBay a great place to work.
The Role
Based in any of our regional corporate offices, the DocuSign Forms Specialist will convert existing lease documents to DocuSign templates in connection with digitalization of our application and leasing and renewal processes. Manage all DocuSign templates associated with leasing, renewals, and other resident journeys.
- Converts existing lease forms from PDF to Word and reformats in preparation for conversion to a DocuSign template
- Creates new and edits existing lease document templates and other form templates associated with the prospect and resident experience using design best practices to provide good readability, uniformity across documents, and consistency
- Creates documents with structure and ease of use in mind
- Ensures forms meet accessibility best practices and requirements
- Assists in streamlining documents, consolidating templates where feasible, and creating documents that contain the appropriate content based on logic and different variables
- Understands DocuSign template techniques, tools, and best practices for document design
- Coordinates document requirements and feedback from internal multiple stakeholder groups
- Manages clause library in DocuSign CLM
- Assists with creation of DocuSign workflow creation and testing
- Assists with creation of reporting of envelope tracking and management
Experience
- Approximately 2-3 years of related document design & formatting experience
- Professional skills in MS Word, Excel, and DocuSign e-signature and CLM
- DocuSign experience preferred but not required
- Experience incorporating user instructions into document templates
- Experience upgrading and redesigning forms from previous Microsoft Office versions.
Skills
- Ability to plan, prioritize and organize work efficiently and effectively
- Ability to communicate effectively
- Detail oriented
- Ability to work independently and collaborate with others to achieve desired outcomes
- Strong organization and time-management skills
How AvalonBay Supports You
We know that our teams are the beating heart of our success and we’re committed to showing our appreciation.
We offer:
- Comprehensive benefits — health, dental and vision, 401(k) with company match, paid vacation and holidays, tuition reimbursement, an employee stock purchase plan and more. Click on Benefits (https://jobs.avalonbay.com/benefits) for information.
- Growth based on achievement and promotion from within.
- Associate recognition (a company-wide recognition program that celebrates associate efforts and successes in contributing to the overall success of the organization – including destination awards, ‘AvalonBay’s Very Best’ recognition program and others!).
- A 20% discount on our incredible apartment homes.
- A culture built on purpose and our core values - A Commitment to Integrity, A Spirit of Caring, and A Focus on Continuous Improvement.
Additional Info
AvalonBay is proud to be an equal opportunity employer and is committed to an inclusive and diverse work environment free of discrimination and harassment. We believe that in order to achieve our purpose of creating a better way to live, we must recruit, develop and retain associates with a wide range of backgrounds, experiences and perspectives and create an environment that encourages all voices to be heard, understood and appreciated. With this we know we can do great things.
AvalonBay makes employment decisions without regard to a person’s race, ethnicity, color, religion, sex, national origin, sexual orientation, gender identity, pregnancy (including childbirth, lactation or related medical conditions), age, physical or mental disability, genetic information (including characteristics or testing), citizenship status, military or veteran status, or any other status protected by the law.
For California residents, if you elect to apply to AvalonBay you accept the AvalonBay California Personnel Privacy Notice (https://www.avaloncommunities.com/california-personnel-privacy-notice/)
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