The Accounts Payable Supervisor is responsible for overseeing the accounts payable function and ensuring accurate and timely processing of vendor payments. This role involves supervising staff, managing the accounts payable system, and handling various accounting and administrative tasks.
Key Responsibilities
Staff Supervision:
- Recruit, hire, train, and evaluate accounts payable and job cost data entry personnel.
- Assign and monitor workloads to ensure efficient and accurate processing.
- Provide guidance and support to staff to address any questions or issues.
Accounts Payable Function:
- Manage the TimberScan electronic invoice routing/approval system, including user administration, workflow creation, and staff assignment.
- Oversee the check run process, ensuring disbursements are processed in accordance with accounting practices and company policies.
- Manage the 1099 designation process and assist with annual filing.
- Oversee and lead the funding of bank accounts for manual checks.
- Record construction personnel and equipment allocations to job cost.
- Ensure staff is reviewing, researching, and resolving external and internal inquiries.
- Manage vendor relationships, including compliance and contract negotiations.
- Lead the credit card receipt policy and accounts payable process.
- Ensure vendor term discounts are utilized effectively.
- Review open items for accuracy and ensure open credits are utilized or refunded.
- Manage escheat filing and remittance annually.
- Review retainage monthly for release.
Accounting Responsibilities:
- Perform month-end reconciliations and resolve any reconciling issues.
- Review Trade Payables reconciliations.
- Assist the Assistant Controller with various accounting projects as needed.
Administrative Responsibilities:
- Oversee the Office Administrator and front desk coverage.
- Assist the Assistant Controller with filing and file storage for the accounting department.
- Oversee other administrative responsibilities as necessary.
Qualifications
- Bachelor's Degree in Accounting preferred.
- Minimum of three years of accounts payable experience.
- Supervisory experience preferred.
- 1099 filing experience preferred.
- Sales and use tax knowledge and experience preferred.
- Experience with Sage 300CRE / Timberline and job cost systems preferred.
- Strong working knowledge of MS Office software.
- Strong analytical and problem-solving skills.
- Excellent interpersonal skills.
- Professional demeanor.
- Positive attitude.
EEO/AA Employer/Vet/Disabled.
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