Budget & Finance Manager

City of Moorpark • Moorpark, CA, United States • $200k - $250k / year • 3m ago

Small Team – Big Opportunity
If you are seeking a career in government where you can make a difference in the community every day and be part of a positive work culture that supports professional development, the City of Moorpark is the place for you. We are seeking an experienced and motivated finance professional and leader to join our team as our Budget and Finance Manager. The City of Moorpark is a great place to make a big impact as part of a small team. At the City of Moorpark, we “Strive to preserve and improve the quality of life in Moorpark” and are always looking for others to further that vision. We welcome your application if this opportunity aligns with your career goals and experience.

About the City of Moorpark
The City of Moorpark was incorporated in 1983 as a general law city and operates under the Council-Manager form of government. We are conveniently located in the southeastern part of Ventura County near the cities of Thousand Oaks and Simi Valley, within an hour’s drive to Los Angeles, Santa Barbara, and beaches. Moorpark is nestled in a flourishing valley with spacious mountain views, a perpetual vacation climate, beautiful residential neighborhoods, cultural arts, shopping, a variety of restaurants, outstanding schools, and the exceptional Moorpark Community College. Moorpark also has 19 city parks with sport courts and fields, open grass, picnic areas, hiking, and viewpoints.

The Budget and Finance Manager Position
You supervise all municipal accounting and budgeting functions; supervise, assign, and review the work of staff responsible for one or more assigned items of finance functions. These functions include accounting payables and receivables billing, bond issuance, investments, cash management, payroll, budgeting, and tax compliance activities. You will also produce various financial reports and conduct special financial studies. The Budget and Finance Manager position is overtime exempt and receives general direction from the Finance Director and/or Assistant City Manager. In addition, you will exercise direct and primary supervision over professional, technical, and clerical staff, administer contracts and monitor performance.

Essential duties may include, but are not limited to, the following:

Provide technical assistance and training to City staff in matters related to financial accounting and budget administration.
Provide responsible staff assistance and support to the Finance Director.
Develop and maintain chart of accounts.
Oversee and coordinate the annual audit process; ensure the timely delivery of financial documents.
Review financial registers, journals, and related documents prepared by others; recommend and implement changes in accounting, financial, and auditing systems and procedures; prepare, audit, and supervise the distribution of financial reports.
Plan, prioritize, assign, supervise, and review the work of staff responsible for financial services including accounts payable, receivable, cash management, billing, tax compliance, and reporting; supervise and occasionally perform the preparation and posting of journal entries to record revenues, transfers, payments, and correct expenditures.
Recommend and assist in the preparation and implementation of division goals and objectives; implement approved policies and procedures.
Establish schedules and methods for providing assigned financial services; identify resource needs; review needs with appropriate management staff; allocate resources accordingly.
Maintain City contracts; monitor contract payments; ensure contracts are within budget requirements; ensure compliance with contract obligations.
Analyze revenue-generating and cost-reducing proposals for capital and operating programs; prepare revenue projections and provide revenue management.
Participate in the preparation, development, and administration of the City-wide budget; develop estimates of funds needed for staffing and related expenses; approve expenditures and implement appropriate budget adjustments.
Participate in the selection of finance staff; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline procedures.
Participate in the preparation and administration of assigned budget; complete line item budget analysis as assigned; submit budget recommendations; monitor expenditures.
Monitor legislative developments related to finance and accounting matters; evaluate impact on City operations; assist with long range financial planning and forecasting.
Review vendor reports and issue 1099's to appropriate vendors; prepare all Federal or State required financial reports including the annual State Controller's Report, Statement of Indebtedness, Arbitrage Report, mandated Cost Reimbursement report, and Unclaimed Property Report.
Assist other departments in preparation and maintenance of financial records.
Conduct and prepare reports on financial and revenue studies as directed.
Supervise payroll functions and payment of approved benefits, including W-2 forms.
Attend and participate in professional group meetings; stay abreast of new trends and innovations in the field of municipal finance.

Marginal Functions may include but are not limited to the following:

Serve as emergency response worker as necessary.
Perform related duties and responsibilities as required.

Knowledge of:

Operations, services, and activities of a comprehensive municipal financial management program.
Principles and practices of general, fund, and governmental accounting principles and practices including financial statement preparation and methods of financial control and reporting.
Principles and practices of municipal budget preparation and administration.
Practices and methods of public agency financing.
Methods and techniques of revenue analysis and interpretation.
Principles and practices of cost accounting and internal control and auditing.
Principles and practices of public purchasing and contracting, including competitive bidding procedures and contract administration.
Financial research and report preparation methods and techniques.
Automated financial management systems.
Management skills to analyze programs, policies, and operational needs.
Principles and practices of program development and administration.
Principles of supervision, training, and performance evaluation.
Principles of conducting a workplace investigation.
Modern office procedures, methods, and equipment.
English usage, spelling, grammar, and punctuation.
Principles of mathematics and statistics.
Pertinent Federal, State, and local laws, codes, and regulations.

Ability to:

Supervise, organize, and review the work of lower level staff.
Select, supervise, train, and evaluate staff.
Conduct financial research and analysis.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of work.
Effectively manage contracts and evaluate the work of contractors.
Research, develop, and prepare ordinances, resolutions, contracts, and technical reports, and associated summary data for presentation to City Council and others.
Respond tactfully, clearly, concisely, and appropriately to inquiries from the public, press, or other agencies on sensitive issues in area of responsibility.
Prepare a variety of financial statements, reports, and analyses.
Operate and use modern office equipment including 10-key adding machines, computers, printers, and copiers.
Utilize computer equipment and software to produce complex reports, informational items, tracking systems, and related documents.
Apply Federal, State, and local laws and regulations pertaining to accounting and auditing activities.
Evaluate financial data and recommend improvements.
Maintain physical condition appropriate to the performance of assigned duties and responsibilities.
Maintain mental capacity, which allows the capability of making sound decisions and demonstrating intellectual capabilities.
Maintain effective audio/visual discrimination and perception to the degree necessary for the successful performance of assigned duties.
Perform responsible and difficult administrative work involving the use of independent judgment and personal initiative.

Experience and Training:Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Experience: Six years of increasingly responsible municipal finance and accounting experience including two years of supervisory or lead responsibility in a governmental agency.
Training: Extensive education and experience which has led to the acquisition of the required knowledge, skills, and abilities. Equivalent to an Associate’s degree from an accredited college or university with major course work in accounting, finance, or a related field. A Bachelor’s degree is preferred. A Master’s degree is desirable.

License or Certificate: Possession of or ability to obtain and maintain an appropriate, valid California driver's license.

Working Conditions:Environmental: Office environment; exposure to computer screens.
Physical: Essential functions may require maintaining physical condition necessary for sitting for prolonged periods of time; light lifting, carrying, pushing and pulling; reaching; handling; use of fingers; talking; hearing; near acuity. #J-18808-Ljbffr