BACKGROUND
Carmen Schools of Science and Technology (Carmen) is the largest public charter school network in Milwaukee, Wisconsin with a mission to graduate all students as critical thinkers and self-directed learners prepared for success in college, meaningful careers, community involvement, and family life. Carmen Schools currently operates five campuses, each one as an independent charter school authorized by Milwaukee Public Schools or UW-Milwaukee.
POSITION SUMMARY
This position is scheduled to report to the Senior Staff Accountant, once filled.
- Work with senior staff accountant to process and manage accounts payable.
- Monitor bank activity, including uploading transactions to Abila and cash reporting.
- Manage school deposits by assisting school personnel and network staff with properly recording and reporting deposits in a timely manner.
- Assist with supporting grant tracking and reporting.
- Manage private grant, gift and donation recording and reporting. This includes working collaboratively with the staff who lead grant making to obtain pertinent information for accounting and reporting purposes.
- Assist with identifying and recording revenues received from authorizers and other sources by reviewing bank activity and related reporting from authorizers and funders.
- Other duties as assigned.
QUALIFICATIONS
- Absolute belief in the ability of all students to learn and achieve and commitment to ending educational inequity in Milwaukee.
- Bachelor's degree
- Highly resourceful team-player, with the ability to also be extremely effective independently
- Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of service and response
- Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment
- Forward looking thinker, who actively seeks opportunities and proposes solutions
- Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point) & Google Systems
- Attention to detail and ability to manage and understand complex systems.
- Excellent communication skills, including both oral and written skills; demonstrated ability to build and maintain relationships with many different individuals across an organization.
ESSENTIAL DUTIES & RESPONSIBILITIES
- Completes a broad variety of administrative tasks in partnership with the CFO including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential
- Assists in managing the General & Administrative budget; organizes and maintains files
- Maintains a positive and respectful attitude and provides exceptional customer service
- Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
- Support with accounts payable
- Account reconciliation, notably with credit cards and amazon account
- Deposits for schools
- Benefits/payroll admin support
- Purchasing
- Grants
- Donations
COMPENSATION & BENEFITS
Carmen Schools of Science and Technology provides salaries commensurate with qualifications and experience, plus excellent health and worksite benefits, free life insurance, free employee assistance program (EAP), free short-term disability insurance, 403b retirement plan, flexible spending accounts, and generous paid time off.
WORK ENVIRONMENT
The position will work predominantly Monday – Friday; however, this position will require work on evenings and weekends as necessary.
EQUAL OPPORTUNITY EMPLOYER
Carmen complies with applicable state and local laws governing non-discrimination. We are committed to equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, gender, disability, genetic information, marital status, age, religion, sexual orientation, or national or ethnic origin. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, lay-off, recall, transfer, leave of absence, compensation, and training.
Carmen expressly prohibits any form of unlawful employee harassment based on race, color, religion, gender, sexual orientation, national origin, age, genetic information, disability, or veteran status. Any actions or behaviors that create an uncomfortable work environment and prohibit an employee to perform their expected duties will not be tolerated.
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