INTRODUCTION
The City of Milwaukee is proud to employ a diverse workforce that is committed to providing exemplary service to the City’s residents. If you have a passion for being a part of an inclusive team of public servants, please consider the following opportunity.
PURPOSE
The Grants Fiscal Manager provides leadership and fiscal oversight of the City's grant programs by safeguarding city assets, ensuring grant management systems and internal accounting controls are maintained per laws, regulations, granting agency requirements, and city policy guidelines.
ESSENTIAL FUNCTIONS
Division Management
- Plan, assign, and establish work assignments and priorities; direct all aspects of work for the 14 employees of the Revenue and Cost Division.
- Review staff work and reports for accuracy, completeness, and tone prior to comptroller's signature.
- Evaluate candidates and make hiring recommendations.
- Conduct performance appraisals; coach and counsel staff.
- Provide guidance on grant compliance matters.
- Respond to inquiries and requests from residents relative to grant funds.
- Keep abreast of new grant requirements and assess the City's compliance.
Administration, Accounting, and Budgeting
- Develop grant documents for the annual budget process.
- Oversee the use of various grant databases to coordinate grant-based initiatives.
- Develop, implement, and maintain financial procedures and internal accounting controls for the City's grants.
- Monitor the effectiveness of the procedures and internal controls and make necessary amendments.
- Review grants’ financial reports for accuracy and completeness.
- Review and approve the drawdown of grant revenue for compliance with cash management requirements.
- Manage the design of accounting structures for grant and budget application transfer.
- Manage all phases of grant accounting functions.
- Review, analyze, and approve grant transactions for posting in the general ledger.
- Review grant financial status reports and reimbursement requests.
Financial Reporting
- Conduct testing of the City’s Financial System, currently Oracle’s Financial Management Information Systems (FMIS), soon to be Workday, during system upgrades and updates.
- Oversee financial management and coordinate reporting of all City of Milwaukee grants.
- Manage the annual Single Audit, including work paper prepared by client (PBC) preparation, closing coordination with the General Accounting Manager. Serve as the primary contact for the external auditor and draft the Single Audit report.
- Work cooperatively with the program representatives of all City departments and other entities that coordinate the fiscal processing and management of grants.
- Prepare grant-related resolutions for Common Council approval.
- Represent the Comptroller’s Department on grant-related items at Common Council Committee meetings.
- Coordinate and manage yearend closing activities including analysis, reconciliations, and adjustments.
- Manage grant funds financial statements preparation for the Annual Comprehensive Financial Reports.
- Review financial statements, lead schedules and disclosures for accuracy and completeness.
- Manage preparation of the Schedule of Expenditures of Federal Awards (SEFA) for the annual single audit.
- Review single audit schedules for accuracy, completeness, and compliance with the Uniform Grants Guidance.
- Coordinate and manage responses to auditor's requests for the annual financial and single audits.
- Coordinate responses to issues or concerns noted in the audit for satisfactory resolution.
- Prepare notes, transmittal letter and data collection form for the annual single audit report.
- Review draft auditor's reports on single audit for accuracy and completeness.
- Submit and certify the single audit reporting package to the Federal Audit Clearing House.
Audits and Reviews
- Develop, evaluate, and update audit programs for desk reviews and fiscal site reviews.
- Manage fiscal site reviews process; evaluate the review report findings, questioned costs, and make recommendations for accuracy, completeness and tone prior to comptroller's signature.
- Manage staff follow up on findings, questioned costs, and recommendations.
- Manage compliance with program income requirements for accuracy in computation and allowable use.
- Manage staff review of subrecipients cost allocation plans (CAP) and CAP certifications.
- Review approved CAPs for accuracy and equitable distribution of indirect costs to all funding sources.
- Manage preliminary reviews of newly funded agencies to determine if the record keeping system and administrative policies and procedures are adequate to meet grants requirements.
- Review draft preliminary review reports prior to Comptroller signature.
- Manage staff follow up on recommendations made for proper resolution and disposition prior to contracting with the subrecipient.
- Manage staff audit of grants documents such as common council resolution, grant contracts, grant agreements, and other award documents for content form and execution prior to Comptroller's counter signature.
- Evaluate desk review reports for accuracy and compliance with the Uniform Grant Guidance (UGG) and auditing standards and monitor staff follow up with findings for appropriate resolution and disposition.
We welcome qualified individuals with disabilities who are interested in employment and will make reasonable accommodations during the hiring process in accordance with the Americans with Disabilities Act (ADA) of 1990, as amended by the Americans with Disabilities Act Amendments Act (ADAAA) of 2008.
MINIMUM REQUIREMENTS
- Bachelor’s Degree in accounting from an accredited college or university.
- Five years of progressive responsible experience in governmental accounting, grant accounting, grant auditing or performing duties related to the position.
Equivalent combinations of education and experience may be considered.
NOTICE: Please do not attach your academic transcripts to your employment application. The hiring department will verify candidates’ education as part of the background screening process prior to extending any job offers.
DESIRABLE QUALIFICATIONS
- Knowledge of state and federal grant processes and requirements.
- Certified Public Accountant (CPA)
- Master’s Degree in Accounting.
KNOWLEDGE, SKILLS, ABILITIES & OTHER CHARACTERISTICS
TECHNICAL
- Knowledge of grant funding, development, reporting requirements, and best practices.
- Knowledge of mathematics to understand budgets, grant funding, and cost analysis.
- Ability to efficiently and accurately utilize standard computer applications, including database, spreadsheet, and word processing.
- Ability to become skilled in the use of the FMIS and other job-specific enterprise systems.
- Knowledge of Generally Accepted Accounting Principles (GAAP) and Catalogue of Federal Domestic Assistance (Assistance Listing Number).
- Knowledge of Office of Management and Budget (OMB) uniform grants guidance and auditing standards.
- Maintain knowledge of funded programs, procedures and grant regulations,
- Ability to ensure compliance with grant conditions and to meet all reporting requirements.
- Ability to read and understand job-related materials such as budgets, reports, ordinances, rules and regulations.
LEADERSHIP
- Leadership skills to oversee grant compliance and bring various parties together to achieve common goals.
- Ability to create and develop a diverse work team in which all members can reach their potential.
- Ability to direct the day-to-day operations of the work unit, including assigning work, evaluating performance, selecting staff, and developing employees.
- Skill in coaching, counseling, and mentoring.
- Ability to assign and direct work, assess performance, make hiring recommendations, and take corrective action.
INTERPERSONAL
- Interpersonal skills to work effectively with command staff, sworn personnel, civilian managers and colleagues, elected officials, staff from other City departments, and representatives of outside agencies.
- Ability to work cooperatively and fairly with others whose backgrounds may differ from one’s own.
- Customer service skills to serve the public and represent the department positively.
- Written communication skills to develop grant applications, write reports, and compose correspondence.
- Verbal communication and presentation skills to be able to clearly impart information to various audiences.
CRITICAL THINKING AND PROFESSIONALISM
- Planning, organizational, and time management skills to be able to manage a slate of assignments with varying timelines and complete tasks based on departmental deadlines.
- Adherence to the standard of behavior for professional accountants outlined in the International Code of Ethics for Professional Accountants: integrity, objectivity, professional competence and due care, confidentiality, and professional behavior.
- Analytical and problem-solving skills.
- Decision-making skills and sound judgment.
- Ability to serve as an effective custodian of resources.
CURRENT SALARY
The current salary range (PR 1JX) is $104,997-$119,521 annually, and the resident incentive salary range for City of Milwaukee residents is $108,147-$123,107 annually. Appointment above the minimum is possible based upon level of experience and other qualifications and is subject to approval.
The City of Milwaukee provides a comprehensive benefit program that includes the following:
- Wisconsin Retirement System (WRS) Defined Benefit Pension Plan
- 457 Deferred Compensation Plan
- Health and Dental Insurance
- Paid Parental Leave
- Comprehensive Wellness Program
- Onsite Clinic Services
- Onsite Employee Assistance Program
- Alternative Work Schedules
- Long Term Disability Insurance
- Group Life Insurance
- Tuition Benefits
- Paid Vacation
- 12 Paid Holidays
- Paid Sick Leave and other paid leaves
- Flexible Spending Arrangement
- Commuter Value Pass
SELECTION PROCESS
THE SELECTION PROCESS will be job related and will consist of one or more of the following: an evaluation of education, experience and/or responses to supplemental questions; a written or performance test, a structured interview, or other assessment methods. The Department of Employee Relations reserves the right to call only the most qualified candidates to structured interviews and performance examinations. Structured interviews may include written exercises. Selection process component weights will be determined by further analysis of the job.
INITIAL FILING DATE - The selection process will be held as soon as practical after the deadline listed above. Receipt of applications may be discontinued at any time after this date without prior notice. However, recruitment may continue until the needs of the City have been met. Qualified applicants will be notified of the date, time, and place of the selection process components. Unless otherwise required by law, the City of Milwaukee will not provide alternative selection process dates or times. The applicant is responsible for attending all phases of the job selection process at the time and place designated by the City of Milwaukee.
ADDITIONAL INFORMATION
- Applications and further information may be accessed by visiting www.jobapscloud.com/MIL.
- If you would like assistance completing an application, please contact the Department of Employee Relations at (414) 286-3751 or staffinginfo@milwaukee.gov.
- The Department of Employee Relations is located in City Hall, 200 E Wells St, Room 706, Milwaukee, WI 53202.
CONCLUSION
EEO 201
The City of Milwaukee values and encourages diversity and is an equal opportunity employer.
