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Job Summary
Under general supervision from the Director of Finance, the successful applicant will handle the overall billing process of The Athenaeum’s member accounts, along with revenue and receivables recording to the accounting system. The successful applicant will be guided by Institute and/or Athenaeum standard operating procedures, instructions, and established policies to accomplish assignments which are semi-routine in nature.
This is an Essential Reporting position. In the event of an emergency on campus, an employee designated as essential reporting has essential job skills that are needed for response and recovery and is expected to report to campus as soon as possible.
Responsibilities
- Process, prepare and generate monthly member billing for the club. This involves accurate posting of charges and payments to members’ accounts to ensure the timely processing of monthly statements.
- Attend to and resolve billing inquiries from members and departments regarding their Athenaeum account. Responsible for following through with department managers on validating any adjustments being made to member accounts when resolving billing issues.
- Responsible for maintaining an accurate detail of receivables in the Northstar subledger.
- Responsible for recording cash receipts and all related journal entries into Northstar, the club’s financial book of record. This entails verifying and uploading checks and online payments into the AR system.
- Accountable for the preparation of miscellaneous cash deposits.
- Responsible for the employees’ holiday fund reconciliation and tracking.
- Assist with the regular follow-up of past due accounts (via collection letter, phone calls and turning accounts to collection agency).
- Responsible for other duties and projects as deemed necessary and appropriate by the Director of Fiscal Operations.
Basic Qualifications
- An Associate degree or equivalent or 2-3 years’ experience in accounting.
- Excellent oral and written communication skills and ability to work effectively with members, fellow employees, and various levels of management.
- The selected candidate must pass a pre-employment background investigation to be hired for this position.
Preferred Qualifications
- Proficient in Excel, including the ability to create multiple spreadsheets, work with formulas and linked files, and update Excel spreadsheets as required by management.
- The successful candidate must work with a high degree of detail and must be able to organize, manage and prioritize multiple tasks and deadlines.
- Must be self-motivated to meet deadlines and work independently with minimum supervision.
Required Documents
Hiring Range
$21.50 - $23.75 per hour.
The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.
As one of the largest employers in Pasadena, CA, Caltech is committed to providing comprehensive benefits to eligible employees and their eligible dependents. Our benefits package includes competitive compensation, health, dental, and vision insurance, retirement savings plans, generous paid time off (vacation, holidays, sick time, parental leave, bereavement, etc.), tuition reimbursement, and more. Non-benefit eligible employees will have access to some benefits such as onsite counseling and sick time.
EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, or national origin, disability status, protected veteran status, or any other characteristic protected by law.
Caltech is a VEVRAA Federal Contractor.
If you would like to request an accommodation in completing this application, interviewing, or otherwise participating in the employee selection process, please direct your inquiries to Caltech Recruiting at employment@caltech.edu.
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