Lincoln Property Company does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by Lincoln Property Company to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that Lincoln Property Company will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity. At this time, we are not working with any agencies.
The Assistant Property Manager will be responsible for day-to-day oversight of all tenant correspondence, administration of tenant lease agreements, billing and collecting tenant receivables (AR), processing and filing invoices (AP), preparing monthly and quarterly reports, assisting in annual budget preparation, event planning, vendor correspondence and assisting the General Manager with special projects as necessary.
Responsibilities:
General Administrative Duties
- Oversee day to day office communication
- Maintain office supply inventory
- Draft memos and correspondence
- Monitor and enter tenant work tickets in online work order system
- Organize lease, vendor and building files
- Oversee tenant work order system
- Maintain office contact list including tenant contacts, management office contacts and emergency contacts
- Update office calendar for building, accounting, and other project specific deadlines
- Adhere to SOC guidelines for all listed duties
Assist the General Manager
- Conduct routine building inspections Liaison with janitorial staff and vendor
- Maintain tenant relations and coordinate quarterly tenant meetings
- Manage tenant move in and move out process
- Assist with touring available space to prospective tenants upon request
- Assist in annual budget preparation package
Process Accounts Payable
- Adhere to the accounting deadlines to ensure no delinquent payments
- Code and enter all invoices with the correct expense code using the approved budget
- Ensure that each invoice is valid
- Ensure vendors are registered in Avid Pay & MRI
- Maintain AP files for all vendors
Process Accounts Receivables/Collections
- Use lease abstract to setup tenant billing in the accounting system
- Deposit daily receipt of tenant rent payments and enter in accounting software
- Close out and bill tenant work orders
- Create and deliver monthly rental statements to tenants including work orders
- Run delinquency reports and follow-up with tenants on payment status
Lease Administration
- Review the abstracted lease agreements
- Input abstracted information into accounting system for billing and tracking
- Update contacts, lease dates, billing information, insurance dates for monthly report generation
- Order tenant suite signage, tenant gift in coordination with move
- Maintain capital expenditure and tenant improvement records to create construction management invoices
- Maintain both original lease agreements/amendment documents in secure safe and all tenant lease files in electronic database
Monthly Reports
- Prepare month-end reports
- Prepare month-end accruals and expense variances
- Ensure monthly and quarterly client reports include variance comments, capital variances, and executive summary updates
Desired Competency, Experience and Skills:
- Bachelor’s Degree preferred or equivalent combination of education, training, and experience. Commercial real estate experience preferred
- Proficiency in Microsoft Suite (Word, Excel, Outlook, and PowerPoint) is required
- Knowledge/Experience with other software applications such as MRI, Yardi, and Kardin is a plus
- Strong written and verbal communication skills
- Strong customer service and people skills
- Ability to multi-task, prioritize, and complete assigned duties
- Excellent time-management and general organization skills
About Lincoln Property Company
Lincoln Property Company (“Lincoln”) is one of the largest private real estate firms in the United States. Offering a fully integrated platform of real estate services and innovative solutions to owners, investors, lenders and occupiers, Lincoln supports the entire real estate lifecycle across asset types, including office, life science, retail, industrial, data center, production studio, healthcare, government, universities, and mixed-used properties, throughout the United States, United Kingdom, and Europe. Lincoln’s combined management and leasing portfolio on behalf of institutional clients includes more than 510 million square feet of commercial space. In addition to providing third-party real estate services, Lincoln has completed over 150 million square feet of development since its inception in 1965 and has another $20 billion currently under construction or in the pipeline. For more information, visit: www.lpc.com.
All job offers are contingent on completion of a background check and proof of eligibility to work in the United States.
By submitting your information or resume in response to this opportunity, you acknowledge that your personal information will be handled in accordance with Lincoln Property Company's privacy policy.
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