Schedule: Mon-Fri 9am-5pm
Salary: $60,000 / year
The Real Estate and Facilities Specialist supports Vinfen's Real Estate and Facilities departments by providing expertise in several key areas. The Real Estate and Facilities Specialist will be responsible for identifying, previewing, and securing properties for residential, commercial, and day program use.
The Real Estate and Facilities Specialist will also negotiate and administer lease agreements; coordinate activities related to purchases, and communicate appropriate information to myriad constituencies. The Real Estate and Facilities Specialist will collaborate with program and facilities staff to negotiate and coordinate repair, maintenance, and lease-related responsibilities with property owners.
Responsibilities
- Site Acquisition:
- Develops and maintains a network of landlords, property management companies, real estate brokers, investors, and company personnel to assist with identifying and securing residential and commercial properties suitable for Vinfen programs within budgetary parameters.
- Coordinates appointments for program preview and department site feasibility.
- Assists Facilities staff in coordinating all necessary inspections.
- Assists Facilities and program staff in developing punch list of build-out requirements; communicates and negotiates said requirements to/with owner.
- Negotiates lease or sale terms, consulting with attorneys and Vinfen management as necessary; reviews and processes all necessary documents regarding the purchase or lease of an identified property.
- Lease Management:
- Maintains property and lease documentation.
- Notifies appropriate personnel of upcoming pertinent lease events (i.e., lease expirations, extension notices, etc.) and coordinates related activities.
- Maintains accurate and up-to-date information in Real Estate Management (REM) database.
- In cooperation with Facilities and program staff, determines repair and maintenance responsibilities and negotiates with property owners or landlords. Composes correspondence pertaining to repair and maintenance issues.
- Negotiates and resolves landlord/tenant disputes, interfacing with program management, landlords, and outside counsel as appropriate.
- Provides Accounts Payable and the Purchasing Department with documentation regarding startups, changes, and contractual amendments.
- Provides insurance carriers with property updates (i.e., lease commencements, vacancies, terminations, etc.).
- Processes Accounts Payable Vouchers for lease-related expenses.
- Facilities:
- Assists Facilities Director with various tasks in managing the facilities department; related to IT, fleet management, property management, repair and maintenance coordination, etc.
- Reporting:
- Establishes, maintains, and promotes positive communication and coordination with all constituencies.
- Develops effective systems for collecting, organizing, analyzing, and presenting information on leased and owned properties.
- Planning:
- Works collaboratively with divisional Vice Presidents, Directors of Service, Operations Administrators, and Program Management to develop real estate operating budgets and plan future real estate needs.
- Provides specific, current market information to Vinfen personnel as required for corporate purchases, lease negotiations, proposal documentation and other strategic initiatives.
- Performs other duties, as assigned.
Why Vinfen?
We are committed to you! We offer great training, great benefits, career growth and job security!
- Medical, Dental and Vision Insurance for employees working 30 hours or more
- 15 days of Vacation, 12 Paid Holidays, 10 Sick Days and 3 Personal Days per year (for employees scheduled for 20 hours or more)
- Education Assistance and Tuition Remission Programs as well as innovative Student Loan Payment Programs. Employment with Vinfen counts toward your Public Student Loan Forgiveness eligibility
- Professional Development programs including year-round online training courses and opportunities to earn CEUs
- Retirement savings programs, including a fully funded, employer sponsored retirement plan and an employee funded 403 (b) plan
- Company paid Life, Accidental Death & Dismemberment and Long-Term Disability Insurance
- Voluntary Term, Whole Life, Accident and Critical Care Insurance
- Flexible Spending Reimbursement Accounts (Health and Dependent care)
- $500 - $1,000+ Employee Referral Bonuses with no annual cap!
- Other generous benefits including discounted memberships, access to wellness programs and more!
Requirements
- High school diploma or equivalent required: Bachelor's degree preferred.
- Five to seven years of experience in real estate and property administration on a corporate level. In some instances, experience may be substituted for academic training.
- Knowledge of real estate market and regulatory requirements.
- Familiarity with the purchase and sale process and related documents.
- Experience with commercial and residential lease processes and documents.
- Knowledge of property management practices.
- Well-developed organizational, analytical, presentation, and communication skills.
- Ability to negotiate and problem-solve.
- Knowledge of Vinfen's operational and clinical property requirements.
- Demonstrable passion for Vinfen's mission.
- Experience with computer applications (Excel, PowerPoint, Word) and equipment.
- Sensitivity to cultural, religious, racial, disability, and gender issues.
- Ability to manage many competing priorities.
- Ability (and desire) to work in a dynamic, team-oriented, service-driven environment.
- Ability to work in a professional and confidential capacity.
- Must be able to successfully pass a CORI, employment verification, and reference check.
Pay: From $60,000.00 per year
Work Location: In person
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