Position Summary: The Accounts Payable Clerk will be responsible for monitoring the outflow of capital for the company. The Accounts Payable Clerk is responsible for completing and executing tasks that are assigned both timely and accurately. Accounts Payable Clerk will communicate frequently and regularly with appropriate Greenstone Electrical Services personnel to affect successful completion of projects as well as assure customer satisfaction.
Essential Functions:
- Receives and verifies expense reports; reconciles expense and other financial reports with account balances and other office records.
- Facilitates payment of vendors, which may include verification of federal ID numbers, issues and review purchase order(s), resolving discrepancies.
- Ensures outstanding obligations are credited upon payment, identifies discount opportunities, and issues purchase order amendments or stop-payment orders as needed.
- Assists with accounting records and ledgers by reconciling aging reports, monthly statements and transactions.
- Records entry of, verifies documentation in designated program.
- Calculates and reports sales tax based on paid invoices.
- Prepare and/or create relevant reports as needed.
- Perform and accept any other administrative/clerical duties as requested by the Company.
Knowledge, Skills, Abilities:
- Must be reliable and extremely trustworthy.
- Ability to maintain confidential and meticulous records.
- Strong attention to detail and ability to think analytically.
- Excellent organizational skills and attention to detail.
- Must be proficient in Microsoft Office Suite or related programs; Outlook; EXCEL; WORD and PowerPoint. Comfortable with computer, telephone, scanner and photocopier.
- Knowledge of accounting software systems, if required. Ability to enter data into computer quickly and accurately.
- Work with customers on invoice discrepancies (A/R experience a plus).
- Maintain orderly, physical as well as electronic filing systems.
- Ability to keep up with high volume and fast-paced environment.
Required Education and Experience:
- High School Diploma required; Business or Accounting degree preferred.
- Certified Accounts Payable Professional (CAPP) certification preferred.
- 2 years clerical experience or related office experience is a must.
Physical Demands:
The physical requirements consist of sitting at a desk and working on a computer. Due to the responsibilities of completing projects, the administrative staff may lift letter and/or legal-size storage boxes full of supplies and materials. Walking is required within the office and warehouse storage areas. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand; walk; use hands to fingers, handle, and feel; and reach with hands and arms.
Work Environment: Much of the time will be spent in an office/warehouse/storage environment with a controlled temperature.
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