At STA, we believe our superpower is our people. It is no accident that our values are rooted in saving lives through organ and tissue donation. This role is focused on growing, looking for a different way to drive our mission and sustaining the best OPO in the country.
The Accounts Payable Specialist will be responsible for handling Finance mail, scanning and routing invoices, and completing payments for processing according to policy and procedures of STA. The Accounts Payable Specialist will also be responsible for journal entries, reconciliations, and various month-end tasks. This job function includes answering phone calls and coordinating written correspondence as needed.
Essential Job Functions and Responsibilities:
- Receive and review incoming invoices for accuracy and completeness
- Perform invoice and general-ledger data entry coding for payments
- Communicate with vendors regarding invoice discrepancies, payment inquiries, and resolution of payment issues
- Maintain positive relationships with vendors, ensuring timely and accurate payments
- Prepare and process payments, including checks, ACH transfers, and electronic payments, in accordance with policies and procedures
- Verify payment accuracy and obtain necessary approvals before processing
- Reconcile corporate credit card activity and employee expense reports, ensuring compliance with company policies
- Review and verify expense documentation for employees utilizing corporate credit cards
- Maintain organized and up-to-date accounts payable files and documentation
- Ensure accurate record-keeping for audit and compliance purposes
- Assist in month-end and year-end closing procedures, including accruals and financial reporting
- Maintain the air charter transportation activity log
- Audit donor hospital bills to conform to contractual rates
- Enter 1099 data accurately into financial software, ensuring that 1099 forms are prepared and distributed to payees by IRS deadline
- Provide training and assistance to other departments regarding invoice and expense reimbursements
- Assist in streamlining and improving the accounts payable process
- Perform other duties as assigned
Compliance:
OSHA CATEGORY DEFINITION: Category 3 - The incumbent in this position has no potential for occupational exposure.
The incumbent will have access to confidential material and is required to use discretion with this information and comply with STA Confidentiality policy.
Education, Experience, and Licensing Requirements:
- High school diploma or equivalent
- Associates degree or equivalent is preferred
- Experience in accounts payable
- Experience with accounting software and online platforms
- Current Driver’s license required
Qualifications and Skills:
- Excellent oral, written, and documentation skills
- Understanding of basic principles of finance, accounting, and bookkeeping
- Superb time management skills and detail orientation
- Ability to maintain confidentiality of company and partner information
- Advanced proficiency in Microsoft Office to include Word, Excel, PowerPoint, and Outlook
- Ability to develop proficiency in industry-specific software programs
- Experience with Microsoft Dynamics preferred
- Excellent customer service skills are essential
- Must have the ability to communicate effectively with all levels of personnel and to represent the organization publicly
- Ability to work both independently and as part of a team required
- Ability to cope with high levels of stress and handle a heavy workload
- Ability to be flexible in a dynamic work environment
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