Hours: Assigned days and/or shift can be changed according to staffing needs. Must be available evenings, holidays, and weekends as required.
Work Setting: In-person
Position Description:
The Accounts Payable Supervisor is responsible for leading the Accounts Payable process and function. This position directs and oversees the daily management of the accounts payable staff and processes associated with the payment of invoices, ensuring the accuracy of the entire process as it relates to vendor payment, processing of purchase orders, receiving, invoices and payment of invoices, and communication with customers and vendors. This position ensures company policies and procedures are adhered to as they pertain to accounts payable.
Duties and Responsibilities:
- Supervises activities of the Accounts Payable (A/P) team. Responsible for the performance management, hiring, training, and development of all A/P team members.
- Monitors productivity of AP team members.
- Develops and maintains relationships with both internal and external customers while offering unsurpassed customer service.
- Reviews accounts payable documents prepared by A/P team members for accuracy, completeness, and conformance to OneLegacy policies and procedures; authorizes for payment.
- Creates and implements changes to work assignments, methods, or procedures to meet operational needs and improve accuracy and efficiency of the accounts payable system.
- Analyzes, resolves and answers complex or difficult problems presented by A/P team members, other OneLegacy staff, or vendors in a timely manner.
- Formulates, recommends, and implements changes to department policy or procedures to ensure the integrity of the accounts payable system. Interprets policy and advises OneLegacy staff of appropriate changes to policies and procedures.
- Recommends modifications to existing systems and implements modifications through coordination with all areas involved in the accounts payable process.
- Ensures accurate entry of transactions to the accounting system.
- Educates OneLegacy staff regarding A/P and travel and expense policies and procedures.
- Ensures compliance with all federal and state regulations governing payments to vendors.
- Ensures payment compliance with all negotiated contracts and recommends modification to payment terms as appropriate.
- Develops and reviews statistical reports designed to monitor A/P activities, anticipates problems, and ensures accurate recording of transactions.
- Oversees maintenance of disbursement record retention.
- Assists the Accounting & Finance Manager and Controller with projects as needed.
Secondary Job Functions:
- Produces reports as needed or requested.
- Copies and distributes pertinent information to leadership and/or staff.
- Attends meetings as required and participates on committees as directed.
Physical Environment/Working Conditions:
Location: Corporate office
Travel: Rarely required to travel by personal auto or air to meeting sites and other locations.
Work Hours: Exempt employees shall be paid an established salary on a bi-weekly basis and are expected to fulfill the duties of their position regardless of hours worked. The Workweek for full-time exempt is normally considered to be 40 hours; however, greater emphasis is placed on meeting the responsibilities assigned to the position than on working a specific number of hours. Exempt employees are not eligible to receive overtime compensation. Must be available evenings, holidays and weekends as required.
Job Qualifications and Requirements:
Education: Bachelor’s degree in accounting or finance from an accredited four-year college or university preferred.
Experience: A minimum of five years in an Accounts Payable position, including two years of supervisory experience preferred.
Certification/License: OneLegacy requires employees to maintain a current California driver’s license and current vehicle insurance. Please refer to OneLegacy’s Policy HR108 - Licensure and Certification for insurance coverage requirements.
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