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General Accounting - Fiscal Analyst 3 - Permanent - 2 Positions - *11421-24
Openings: Two (2) positions
Working Title: General Accounting
Classification: Fiscal Analyst 3
Job Status: Full-Time/Permanent
WDFW Program: Financial Services Program – Fiscal Office
Duty Station: *Olympia, Washington – Thurston County
*Position has a requirement of 60% in-person with an allowance of 40% telework as determined after initial onboarding and training.
With sustainability and conservation in mind, these positions will serve as senior-level representatives within the Financial Services Program, making recommendations, establishing and applying policies and procedures, and program coordination.
This is an opportunity to provide oversight, coordination, and analytic review of the titling of agency-owned equipment, management and reconciliation of agency Fed-Ex account, miscellaneous fleet related services, and management of agency unique items in consumable inventory.
We are seeking candidates to identify discrepancies, research financial transactions, and coordinate corrective action to accounting staff concerning proper accounting procedures and error correction.
WHAT TO EXPECT -
Among the varied range of responsibilities held within this role, this position will:
Lead financial worker of Fiscal Office, including assisting with coordination, oversight and performing a variety of complex manual and automated fiscal tasks including reconciliations of agency subsidiaries, such as Fed Express account, Cash Receipts and Consumable Inventory, that maintain the financial integrity of agency-wide core internal accounting system and processes. Initiates and develops recommendations regarding fiscal policy, develops fiscal procedures, recommends improvements to the agency. Employs LEAN or other continuous improvement methodologies to achieve efficiencies and respond to customer needs.
- Train and develop staff to use proper procedures and accounting methods to complete their tasks.
- Serve as a subject matter on Fed Ex, Equipment Licensing, Cash Receipting, and Consumable Inventory.
- Assist in the coordination of daily, monthly, year-end deadlines. Research discrepancies, working with appropriate Fiscal Office staff to provide resolution and make necessary adjustments.
- Perform financial review and analysis of transactions performed by Fiscal Office staff based on OFM, IRS and GAAP, federal, and state accounting requirements.
- Assist and train staff in analyzing expenditure data at the object level to ensure timely and accurate reporting of financial data.
- Determine relationships between assets and expenditures with the ability to determine appropriate treatment for complex accounting transactions.
- Analyze, interpret, and reconcile data in different financial systems.
Coordinate the daily activities of the accounting staff to record the revenues, expenditures, assets, and liabilities of the Agency quickly and accurately.
- Oversee the general ledger reconciliation process.
- Assist in ensuring that the functions of the General Accounting unit are done accurately and in a timely manner.
- Ensure input and maintenance of expenditure and revenue codes for all Agency divisions.
- Monitor general ledger accounts for all belated claims, liability for canceled warrants, Due To and Due From Other Funds.
- Independently plans, coordinates, and conducts review of the vehicle processes to advise and recommend staffing of licensing requirements, options, and processes. Trains and instructs other Fiscal Office staff on requirements and processes.
- Manages the issuance of agency licensing/titling for agency owned equipment (Vehicles, Vessels, ATV, Snowmobile, Trailers) in conjunction with the Department of Licensing.
Working Conditions:
Work setting: The work these positions perform is office-based work.
Schedule: Typically, Monday – Friday, 40 hours/week between core business hours of 7:00 AM - 5:00 PM. Limited leave approved between July and September due to fiscal/biennial closeout.
Travel requirements: Some travel within Thurston County may be required.
QUALIFICATIONS:
Required Qualifications:
Associate degree in general studies, business, public administration, accounting, economics, statistics, or relevant field, AND two (2) years of professional experience in accounting, budget, finance, payroll, or public administration.
Or
A Bachelor’s degree in a financial-related field, certification as a Public Accountant, Internal Auditor, Certified Governmental Financial Manager, or Management Accountant, AND one (1) year of professional experience in accounting, budget, finance, payroll, or public administration.
Or
At least six (6) months a Fiscal Analyst 2.
Or
Equivalent experience which is equal to four (4) or more years of professional experience in accounting, budget, finance, payroll, or public administration.
Preferred Qualifications:
In addition to the required qualifications, our ideal applicant will possess some or all the following:
One (1) year of experience in/with:
Working with contracts and grants.
State government Fiscal, Contracts, or budget.
Knowledge of:
Principles and practices of financial record keeping conducting audits and perform accounting functions.
Computer software programs (e.g., Outlook, Excel, Power Point, Word) to facilitate accounting operations.
State and Agency accounting policies and procedures; basic principles of governmental accounting. Demonstrates proficiency in using and understanding AFRS (transaction codes, general ledgers, funds, etc.).
Internal control procedures to protect and safeguard organizational assets and resources.
Your application should include the following:
- A completed online application.
- An up-to-date resume (chronological preferred) showcasing how your qualifications align with the job requirements.
- A cover letter detailing your interest in the position, your relevant skills and experience, and why you are the ideal candidate.
- At least three (3) professional references with current contact information.
SUPPLEMENTAL INFORMATION:
In addition to pay and other special employee programs, there are other benefits that WDFW employees may be eligible for. Click the “Benefits” tab at the top of this announcement to learn more.
Important Note:
All new employees must complete an Employment Eligibility Verification Form (I-9 Form) on their first day of work. If hired for this or any position at WDFW, you will be required to provide documentation proving you are eligible to work in the United States. For a list of acceptable documents, please use the following link: https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents
Union - WFSE:
This position is covered by a collective bargaining agreement between the State of Washington, Department of Fish and Wildlife and the Washington Federation of State Employees (WFSE). This recruitment may be used to fill positions in addition to those listed.
Veteran and Military Spouse Preference Notice:
Per RCW 73.16.010 Veterans and qualifying spouses who meet the minimum qualifications of a position are eligible for preference during the initial application review stage. To receive this benefit, please do the following:
- Veterans only – Attach a copy of your DD214 (Member 4 copy), NGB 22, or USDVA signed verification of service letter.
- Please redact any PII (personally identifiable information) data such as social security numbers.
- Subject line must include recruitment number, position, and spouse/veteran (example: 2024-1234 – Biologist 1 – Veteran)
- Include your name as it appears on your application in careers.wa.gov.
Diversity, Equity, and Inclusion Employer
As part of WDFW’s efforts to advance respectful and inclusive work environments, the Agency expects inclusivity as part of our professional interactions and communications. Therefore, we want to ensure that all individuals feel welcome, are treated fairly and respectfully. All staff are empowered to fully contribute to serving their work unit, Agency, and the citizens of Washington.
The Department of Fish and Wildlife is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, disabled and Vietnam era veterans and people of all sexual orientations and gender identities are encouraged to apply.
Request an accommodation: Persons needing accommodation in the application process or this announcement in an alternative format please contact Jayme Chase by phone 360-902-2278 or email Jayme.Chase@dfw.wa.gov, or the Telecommunications Device for the Deaf (TDD) at 800-833-6388.
Technical Difficulties: If you are having technical difficulties creating, accessing, or completing your application, please call NEOGOV toll-free at (855) 524-5627 or support@neogov.com.
Other questions: If you have other questions regarding this position, please reach out to cheri.weld@dfw.wa.gov and reference job #2024-11421.
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