This position currently qualifies for a hybrid telework option with routine office (3 days) and remote (2 days) workdays each week after a successful training period. Telework options are subject to change at the discretion of management.
The Meat and Poultry Inspection Division (MPID) enforces state and federal laws designed to ensure meat and poultry products sold to consumers are wholesome, unadulterated, and properly labeled. The Division inspects approximately 200 plants statewide for red meat slaughter/processing and poultry processing and operates a program “at least equal to” the USDA, Food Safety Inspection Service.
MPID’s Administrative Services Unit serves as support staff for a Division of 120 employees. This position’s primary duties include:
- Billing for overtime at State-inspected establishments and processing those payments once received
- Processing expense vouchers
- Maintaining records of Motor Fleet vehicles and auditing both mileage logs and employee timesheets
- Coding invoices for payment.
- Serving as the Division’s P-card Administrator and Time Administrator
- Supporting the Administrative Services Manager in preparing supporting documentation for Federal reimbursements.
This position will also be cross-trained to support other administrative functions within the unit including maintaining Compliance files and supporting the entry of data into a web-based tracking system, using E-procurement and P-card to order supplies and equipment, coordinating the surplus of Division property when needed, and answering the Division’s main phone line and directing calls appropriately.
Usual work hours are 7:30 a.m. to 4:30 p.m. Monday – Friday with occasional overtime to perform assigned duties.
The Knowledge, Skills, and Abilities listed below, along with the Minimum Education and Experience requirements, are REQUIRED to qualify for this position. We will not review resumes in lieu of Experience and Education listed on the application.
To qualify for this position, applicants must document on the application that they possess ALL of the following:
- Experience with Microsoft 365
- Experience navigating and performing tasks using varying software and systems for information and records purposes
- Experience providing customer service and support by phone, email, etc.
- Ability to apply principles of data collection, storage, organization, and reporting procedures
- Ability to work independently and prioritize daily tasks
- Ability to generate official correspondence and maintain electronic and printed files
- Ability to convey information and ideas clearly and accurately through a variety of media to individuals or groups
- Ability to maintain effective working relationships with MPID personnel, the regulated community, and the general public
- Ability to audit time sheets and complete time leveling
- Must be able to lift 40 pounds
PREFERENCES:
- Experience with the HR-Integrated Payroll System as a Time Administrator
You may qualify by an equivalent combination of education and experience, either through years of education or years of directly related experience, or a combination of both.
Associate's degree in Accounting from an appropriately accredited institution and one year of accounting experience; or High school diploma or General Educational Development (GED) diploma and three years of experience in accounting work; or an equivalent combination of education and experience.
Any employment offer may be less than the maximum of the range due to salary equity with similarly situated employees or the selected candidate's related education and experience.
Please follow instructions to apply online. It is important that your application includes all of your relevant education and experience. Text or attached resumes ARE NOT accepted as a substitution for a completed application.
Applicants seeking veteran's/National Guard preference should submit a copy of their Form DD-214, NGB 23A (RPAS), DD256 or NGB 22.
All Law Enforcement positions, aviation safety sensitive positions and positions requiring a Pilot's License or a Commercial Driver's License (CDL) shall be subject to pre-employment drug testing. All positions requiring a Commercial Driver's License shall also be subject to pre-employment DMV physicals. Selected applicants must obtain a U.S. Department of Transportation (USDOT) medical certificate prior to employment. If a CDL is listed as a preference and the selected applicant has a CDL at the time of hire then the CDL will become a requirement for the position.
*Note: When required, you must answer the question(s) for this position, or your application will be considered incomplete.*
Questions regarding this posting? Contact 919-707-3201.
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