How would we describe a career with Agri-Mark/McCadam/Cabot Creamery? More than 100 years of: Farmers, Family, Mission, Purpose, Sustainability, Respect, Integrity, Work Ethic, Teamwork, Pride in Award Winning Products, and Agriculture.
Cabot Creamery achieved B Corp certification in 2012 and became the world’s first dairy co-op to do so.This certification demonstrates our commitment to transforming the global economy to benefit all people, communities, and the planet.
What you'll be doing:
The A/R Associate is responsible for supporting the Accounts Receivable team with a variety of tasks related to billing and deductions. The primary focus of this position is to maintain records that support customer claims that are deducted from invoice payments. A majority of these claims relate to trade promotion deals, while other common disputes could pertain to shipping, transportation, pricing, quality, compliance or handling fees. The A/R Associate is responsible for indexing all deductions and forwarding to the appropriate area for research and resolution. Other responsibilities include scanning documents into an electronic storage database along with various other tasks related to document retention. This position requires someone who is organized, responsible, has good attention to detail and who takes pride in their work. Excellent communication skills are also required, since this position interacts with a variety of people both within and outside the organization. This position also provides the opportunity to expand one’s knowledge in accounting and other areas of the business.
Essential Functions:
- Review daily cash receipts transactions posted by A/R and identify remittances with deduction claims.
- Retrieve deduction claim documents from bank remittance, emails or customer web portals.
- Separate deduction backup accordingly and label each file using proper naming conventions.
- Upload deduction backup to the Sharepoint Settlements folders under assigned customers.
- Pursue missing backup by submitting claims on customer web portals or emailing other contacts.
- Validate check request claims submitted into the Trade Promotions Management (TPM) system.
- Review backup for accuracy, ensure payee entered in TPM system matches billing info on invoice.
- Submit weekly TPM check request transactions to Accounts Payable using Excel template.
- Prepare Spoils adjustment worksheets for A/R team to process credit memos to clear deductions.
- Retrieve, open and sort incoming mail from warehouse courier bags.
- Correctly identify type of document, such as POD’s, delivery tickets, credit memos, etc.
- Separate and collate delivery tickets, forward DSD tickets to A/R and prepare POD’s for scanning.
- Scan records to appropriate folder in the OnBase system using a high-resolution scanner.
- Index scanned records and review for clarity and accuracy.
- File other non-paper records by uploading transactions to OnBase, either from emails or electronic files, such as credit memos and shipping tickets for commodity, whey & powder.
- Retrieve documents for research as requested by warehouse, accounting, customer service, sales.
- Assist department with transitioning record keeping tasks to the Sharepoint application.
- Mail paper invoices to customers who still receive invoices by snail mail.
- Perform other ad hoc duties to support A/R and deductions administration.
What we are seeking:
- Associate degree in accounting or equivalent preferred or minimum of 2 years of relevant experience.
- Proficiency with computer systems with basic knowledge of Microsoft applications.
- Experience with PDF files using page extraction and editing tools is desirable but can be train
- Some basic Excel spreadsheet skills will be necessary.
- Strong attention to detail and accuracy are a must.
- Excellent written and verbal communication skills.
- Demonstrate excellent interpersonal skills and problem-solving abilities.
- Self-motivated with ability to work independently.
- Salary $18-21 per hour
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