Our team enjoys summer hours, competitive health benefits, professional development opportunities and additional perks throughout the year. We are transitioning to a hybrid structure in Summer, 2024, requiring 2-3 days per week in office.
Background
An award-winning woman-owned public relations firm with a specialty focus in the areas of Transportation, Infrastructure & Mobility, Health & Wellness, Energy & Utilities and Public Affairs.
Position Overview
This is a new position intended to support our growing client roster that will play a vital role in working with project leads to ensure contract compliance and that projects are delivered on budget and within scope. This role reports to our firm Partner and is responsible for the oversight and detailed management of project health.
The Project Administrator works closely with members of leadership, operations and project leads to ensure success at each phase of the project lifecycle. They utilize their excellent organizational skills to manage project budgeting and start-up, budget compliance, project billing and profitability. Strong communication skills are a must for this role.
The successful candidate is proactive in both establishing and following process and procedures for client reporting. Must have in-depth experience with all phases of a project lifecycle from a financial perspective, and the ability to provide leadership with accurate financial information to help manage and maximize project budgets.
This role also works within our accounting department on invoicing, a/r, a/p and payroll.
Position Responsibilities
- Interface with the project team, including project managers and directors to lead budgeting for proposals and project start-up.
- Work with project managers and leadership to regularly review project health including budgets, staffing, work plans, and fee structures.
- Ensure project contract compliance, maximize project budgets and reporting.
- Provide pre-billing information for project managers to review.
- Utilize an enterprise resource planning tool to review and evaluate project health.
- Provide cost estimates and prepare invoices and purchase orders.
- Understand compliance requirements for assigned projects.
- Update contracts according to client requirements and report associated budget amendments.
- Manage payments and compliance for assigned projects.
- Ensure a steady cash flow by generating, auditing, and sending invoices in a timely manner.
- Other related duties as assigned.
Position Qualifications
- Bachelor's Degree in accounting, business administration, or similar.
- 6+ years' experience as a project administrator or similar role.
- Proficiency in electronic accounting systems.
- Ability to report to the firm’s Partner and other project managers.
- Exceptional ability to prepare project budgets and other related reports.
- Extensive experience in project invoicing and billing.
- Excellent communication skills toward effective collaboration and client services.
- Ability to work a hybrid schedule, onsite 2-3 days per week in our office in Rosemont, IL.
Benefits
- Competitive medical, dental, vision and life insurance benefits
- 401k program with safe harbor contribution
- Paid personal time off
- Paid Maternity Leave
- Remote and flexible schedule options
Commitment to Core Values
Our core values represent the beliefs, philosophies and principles that define who we are and how we do business. We are looking for a candidate who demonstrates commitment and character to upholding the Core Values in all they do.
- Accountability: Own it and honor our commitment to others.
- Diversity: Embrace diverse perspectives and foster a culture of inclusion.
- Excellence: Think big. Be bold and make every action count.
- Integrity: Be honest, respectful and trustworthy. Always do the right thing.
- Collaboration: Stronger together. Elevate each other’s unique abilities to build on our collective strength.
About
Founded in 2006, has grown to become a leading strategic communications agency working at the intersection of business, media, policy and people. Driven by the desire to empower our clients by elevating their voices during times of change, crisis and opportunity, offers an integrated suite of solutions. Core capabilities include strategic message development, stakeholder engagement, branding and creative strategy, digital & social communications, diversity & inclusion, policy strategy and media relations. A certified WBE/WBENC agency bringing unrivaled experience from a wide range of backgrounds to provide deep insights and counsel to our clients.
An Equal Opportunity Employer.
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