At Coconino County, public service matters. Our dedication to public service promotes a culture that elicits employee growth, cultivates inspiration, and creates future leaders by empowering employees to solve internal and external customer needs and exceed customer service expectations. As an award-winning organization with high regard for cultural diversity and the positive contributions of the many thriving cultures within our county, our nation, and our society, Coconino County leads a variety of initiatives that celebrate diversity; from our Annual Diversity Day, and monthly Heritage Lunch & Learns, to book clubs, and professional development academies which target diverse workforce segments. Coconino County's respect for diversity is shared throughout the organization. Be part of this optimistic, innovative team where outstanding customer service creates dynamic solutions and engages leadership at every level.
Under supervision performs administrative work of moderate difficulty; performs related work as assigned. (Illustrative only)
- Coordinates and schedules specialized departmental functions, meetings, and travel
- Oversees an administrative unit's record management systems and databases
- Serves as lead staff
- May supervise employees as assigned
- Provides training to assigned staff
- Assists with special projects as assigned
- Prepares and maintains statistical and administrative reports
- Gathers and prepares information for budgetary purposes
- Creates, processes, and distributes confidential and sensitive documents and correspondence
- Coordinates the preparation, distribution and preservation of departmental records
- Communicates and acts as liaison with other departments, agencies and the public
- Attends meetings to represent the department
- Composes and types correspondence, contracts, reports and other documents
- Researches pricing and vendors and prepares requisitions for needed goods and services
- May perform research regarding grants and external sources of funding
- May take and transcribe meeting minutes
- May receive and account for money
Essential functions of this position include but are not limited to: sitting; working with and around others; dealing with interruptions; repetitive motion (hand/wrist) for computer work; vision acuity (near-far) for routine office and customer service duties; color vision for reading maps; hearing and speech for ordinary conversation; finger dexterity for typing and paperwork. Must be able to lift up to 50 pounds.
Minimum Qualification:
Five years of progressively responsible administrative or clerical experience; OR, Associate’s degree and four years of progressively responsible administrative or clerical experience; OR, Bachelor's degree and three years of progressively responsible administrative or clerical experience; OR, Any equivalent combination of education, training and experience which demonstrates the ability to perform the duties of the position.
Preferred Qualifications:
Ideal candidate will have the following experience:
- General Office Management
- Finance/Payroll/Accounts Payable
- Project Management and Event Planning
- Supervision and Mentoring Staff (interns) and Managing Work Assignments.
The Ideal Candidate:
The ideal candidate will have strong administrative skills, managerial skills, communication skills (verbal and written) and financial/payroll processing skills. The candidate will have initiative, be collaborative, and detail oriented with financial information, preparing documents and meeting deadlines. Must have experience in general office management and practices, and proficiency with computers, office equipment and Microsoft (Excel and Word), and ability to exercise judgement on moderately difficult administrative decisions, the ability to provide support to administrators and managers for work and projects of moderate difficulty.
ADDITIONAL REQUIREMENTS:
A cover letter and resume is required as part of the application process.
Please note: A background check and fingerprint clearance are required. This position is non-exempt from overtime. This position is safety-sensitive.
Considerable knowledge of:
- Specialized terminology, procedures, and forms
- Records management
- Business English, spelling and arithmetic, punctuation and grammar
- Modern office practices, procedures, and equipment
- Rules and procedures of assigned department, including state and federal law
Working knowledge of:
- Principles and practices of administration
Skill in:
- Use of computer applications, including Microsoft Word, Excel, and/or database
- Use of modern office equipment
Ability to:
- Make sound decisions independently and in accordance with regulations, policies and procedures
- Perform complex administrative functions with speed and accuracy
- Meet deadlines and maintain workflow
- Accurately maintain records and prepare reports
- Work safely and support the culture of workplace safety
- Establish and maintain effective working relationships with employees, other agencies and the public
- Follow written and verbal instructions
- Communicate effectively verbally and in writing
Coconino County is an Equal Opportunity Employer.
AmeriCorps, Peace Corps and other national service alumni are encouraged to apply.
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