Accounts Payable Specialist

Reyes Holdings, L.L.C. • Niles, IL, United States • $200k - $250k / year • 1w ago

Join the leading beverage provider, Reyes Coca-Cola Bottling!

Shift: Full Time, 1st shift (830am-5pm)
Benefits: Medical, Dental, Vision, 401K Match, PTO, Education Reimbursement

If you enjoy our products, you’ll really enjoy being a part of our team!

Position Summary:

The Accounts Payable Specialist performs accounting duties related to the efficient maintenance and processing of Accounts Payable transactions. This position interacts with the Accounting team, the Distribution Center teams and vendors.

Position Responsibilities may include, but are not limited to:

Perform 3-way match for payment of Purchase Order invoices and process payment requests for non-Purchase Order expense invoices in an automated, high-volume, workflow system.
Review all invoices and identify taxable charges, assess proper Use Tax, if applicable.
Support documentation gathering for tax audits as needed.
Prepare analysis of accounts and statements, reconcile payments, and ensure payments are up to date.
Respond to vendor inquiries.
Research invoice discrepancies and correspond directly with vendors and Distribution Center team members to request necessary documentation.
Complete steps to request new or modify existing Vendor Address Book records.
Assist with sorting and distribution of daily incoming vendor invoices and mail.
Ensure all required documentation is properly attached and saved to shared drive for retrieval.
Assist in maintaining procedural documents, i.e., Standard Operating Procedures, etc.
Participate in strategic projects and initiatives along with team meetings, activities, etc.
Identify process improvements to the payables process.
Assist team members within the Accounts Payable and the Shared Service Center department in day-to-day activities.
Other projects or duties as assigned.

Required Skills and Experience:

HS Diploma/GED and 1 to 2 plus years of business experience in a large, high-volume transactional financial environment.
Professional demeanor.
Outstanding customer service skills with internal and external customers.
Excellent verbal and written communication skills.
Excellent organizational skills.
Ability to understand, develop and improve processes.
Excellent data entry and data management skills.
Ability to work independently and in a team environment.
Problem solving mindset.
Ability to manage multiple tasks and projects at one time.
Ability to meet deadlines and handle pressure associated with deadlines.
Proficient in Microsoft Office, i.e., Excel, Outlook, etc., including knowledge of basic formulas and pivot tables.
This position must pass a post-offer background and drug test.

Preferred Skills and Experience:

Bachelor’s degree.
Experience working in a large, high-volume transactional, financial setting within Accounts Payable.
Experience working in a distribution, logistics and/or manufacturing environment.
Experience supporting Check Distribution processes.
JD Edwards software experience.
Knowledge of Tax.
Concur or similar travel and expense experience.

Physical Demands and Work Environment:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Due to the nature of our business in regard to such things as delivery schedules, order inputs, selection, and Department of Transportation Hours of Service, overtime, attendance and punctuality are essential job functions. Should an individual in this classification not be able to adhere to this requirement due to a disability, they should contact their Human Resources department to see what, if any, reasonable accommodation may be made.

Equal Opportunity Employee & Physical Demands:

Reyes Holdings and its businesses are equal opportunity employers. Company policy prohibits discrimination and harassment against any applicant or employee based on race, color, religion, sex, pregnancy or pregnancy-related medical conditions, marital status, sexual orientation, gender identity or expression, age, national origin, citizenship, disability, genetic information, military or veteran status, or any other basis protected by applicable law. In addition, the Company is committed to providing reasonable accommodation to applicants and employees in accordance with applicable law. Requests for accommodation should be directed to your point of contact in the Talent Acquisition or Human Resources departments.

Background Check and Drug Screening:

Offers of employment are contingent upon successful completion of a background check and drug screening.

Pay Transparency:

Our compensation philosophy embraces diverse factors for fair pay decisions, valuing skills, experience, and the needs of our business. Moreover, this role may have the opportunity to participate in a discretionary incentive program, subject to program rules.

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