Description
The Staff Accountant will be responsible for various day-to-day and general accounting activities to include contract billing, accounts receivable, accounts payable, cash applications, journal entries, bank deposits, income and expense allocations, bank/credit card and general ledger reconciliations, and other related and administrative duties as assigned. This position is one of trust and warrants compliance with the organization’s policies and procedures, including confidentiality of client and company data and information. Staff Accountant must be detailed oriented and a self-starter. The ideal candidate will be diligent and organized with excellent communication skills and possess strong computer knowledge to include Microsoft Office products, computerized accounts payable and accounts receivable systems and the general ledger use and management.
Primary Responsibilities:
- Perform contract billing for the multiple income sources to include DDS, LEAs, and the Day Hab.
- Responsibilities include posting of income and ensuring billing process conforms with established contracts across division.
- Monitor accounts receivable and research overdue balances.
- Prepare miscellaneous accounts receivable invoices as necessary.
- Assist with accounts receivable deposits, postings, reconciliations and allocation of payments processed via check scanners and credit card terminals.
ACCOUNTS PAYABLE:
- Review accounts payable invoices for appropriate documentation and approval prior to payments.
- Assist with credit card payment processing and systems as necessary and to ensure allocations to correct ledger accounts.
BANK AND GENERAL LEDGER ACCOUNT RECONCILIATION:
- Reconcile vendor account statements, research and correct discrepancies as necessary.
- Reconcile fundraising database to the general ledger.
- Reconcile variances of general ledger accounts including accounts receivable and accounts payable and perform account analysis.
- Reconcile monthly bank and corporate credit card statements.
- Reconcile Stripe Donation Program payments and associated fees.
- Reconcile benefit insurance and allocate payroll related costs to general ledger in accordance with allocation schedule.
- Perform journal entries in the general ledger.
EMPLOYEE ALLOCATIONS:
- Prepare various spreadsheets, allocations, and account analysis as needed related to BEST billing, accounts payable, accounts receivable and the general ledger.
CASH DEPOSITS AND WITHDRAWALS ENTRIES:
- Process and post to general ledger deposit related entries to income sources, including DDS, DEAs and BEST, as well as receipts from Rep Payees and fundraising activities.
- Process and post cash and other withdrawal entries to the general ledger.
SECONDARY DUTIES:
- Assist with the preparation and submission of annual 1099/1096 and 3ABC forms.
- Assist Controller and senior managers with month-end and year-end financial closings.
- Assist Controller and senior managers with financial audits to ensure accuracy and compliance and assist with budgeting processes.
- Assist CFO, Controller and other senior managers with operational special projects as they arise.
- Perform other duties as necessary and assigned.
QUALIFICATIONS:
- A BA/BS is preferred.
- At least two years’ experience in a business/bookkeeping environment ideally in a human service or government agency.
- Ability to handle confidential information is required.
- Experience in nonprofit financial management, including grant accounting and reporting, is preferred.
- Strong knowledge of accounting principles and practices, as well as nonprofit accounting standards.
- Excellent analytical and problem-solving skills.
- Proficient in accounting software and Microsoft Excel.
- Strong and effective communication and interpersonal skills.
- Recognize and maintain the confidentiality of data and information associated with company and position.
- Serve as a team player and promote a collaborative environment.
SKILLS:
- Proficiency in Microsoft Word, Excel, and PowerPoint and willingness to learn other programs as needed.
- Willingness to be cross-trained and cross-train others and automate as necessary.
- Possess strong organization and time management skills.
- Capable of researching discrepancies and provide problem resolution.
- Accurate and appropriate filing capabilities as well as data management skills.
- Ability to multitask, work independently with minimal supervision and meet deadlines.
- Ability to speak, read, and write English sufficiently to perform job.
- Ability to collaborate and be a strong, supportive team player.
JOB SPECIFICATIONS:
- Full-time, Monday-Friday, 40-hour, salary position.
- Employee at will status.
- Reports to Controller.
Salary Range: $45-55k/year
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