Position Summary
This position is responsible for performing tasks necessary for the processing of timely and accurate customer invoices.
Essential Functions
- Proactively work with customers and distributors to obtain necessary documentation to support the processing of invoices.
- Proactively work with project managers, sales personnel, credit & collection personnel, National Accounts personnel, and branch personnel to effectively gather, analyze, and process documents for the processing of invoices.
- Accurately and timely process deposit invoices, progress invoices, and final billing invoices.
- Set up, submit, and monitor customer billing and payment management systems/portals to effectively submit, monitor, and process billing related documents for support of the timely receipt of payments.
- Coordination and submission of construction pay applications.
- Coordinate the completion and submission of all certificate of insurance for customers.
- Capable of reading, interpreting, and understanding contracts to determine the necessary and relevant information required for accurate billing.
- Produce accurate warranty form letters for National Account customers, based on billing and contract information.
- Accurately calculate sales/use tax based on job information and customer taxability status.
- Update and maintain related financial systems, spreadsheets, and bank status.
- Coordinate, track, and file liens and lien notices in coordination with credit and collections.
- Complete regular reports and statements.
- Complete special projects as assigned.
- Monitor and reconcile petty cash.
- Other duties as assigned.
Qualifications
Knowledge, Skills, and Abilities
- Ability to perform work and deliver results with minimal supervision.
- Ability to make appropriate decisions and solve problems.
- Strong communication skills, both verbally and in writing.
- High degree of organizational skills.
- Ability to process transactions with accuracy and attention to detail, while not sacrificing volume.
- Ability to perform multiple tasks simultaneously.
- Solid computer skills including Microsoft Office Suite, specifically Excel.
- SAP experience a strong plus.
Education, Training, Experience
- Associate degree in accounting required and bachelor’s degree desired.
- Minimum of two years of related accounting experience.
- Licensed notary public a plus.
- Experience in construction or related industry preferred.
Working Conditions and Physical Demands
Long periods of sitting and working at a computer are required, with rare exposure to the factory. Sedentary work is performed in an office with little to no exposure to extreme weather or hazardous conditions. Typical office equipment such as a computer, laptop, and phone are used. May be noisy due to proximity to factory. This position may require rare exposure to the factory, which includes extreme weather conditions; noisy, dusty, and dirty environments; and motorized equipment that pose potential safety hazards. Reaching above shoulder height and below the waist, as well as lifting up to 30 lbs. is occasionally required. Proper safety procedures, lifting techniques, and personal protective equipment guidelines are always to be followed. This position may require extended hours and overtime depending on business needs.
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