The Finance Manager will play a critical role in overseeing financial operations and managing resources within a non-profit social service organization that operates within a partially unionized environment. This role involves maintaining accurate financial records, ensuring compliance with regulations, financial planning & analysis, forecasting, management reporting, variance analysis, and annual budgeting and providing financial guidance to support the organization's mission and objectives. This position will manage a team of 5 (6) non-exempt staff (one exempt staff) in the Finance Department.
The ideal candidate is a motivated professional with moderate 4+ years of financial planning, analysis and management experience, a positive attitude, strong attention to detail, and initiative. In this role you will use business and services program information and financial analysis to provide insights, identify risks and opportunities, and support departments with informed decision-making. You will oversee a variety of billing and accounting functions in coordination with all other business activities. The job location is in the corporate headquarters in Lakewood, WA (greater Tacoma area). Position may require minimal travel to the 16 offices across 14 counties in Western Washington.
Key Responsibilities:
• Collaborate with organization leaders to develop and execute financial plans that align with the organization's strategic goals.
• Prepare and analyze budgets, financial forecasts, and financial reports to provide insights to management.
• Use business and program information and financial analysis to identify risks and opportunities, and support decision-making for department heads and senior leadership.
• Monitor spending patterns and advise management on cost-saving measures while maintaining program quality.
• Manage the budgeting process, working with department heads to create, monitor, and adjust budgets as needed.
• Prepare accurate and timely financial statements, reports, and analyses for internal and external stakeholders.
• Ensure compliance with accounting standards, regulations, and union agreements.
• Oversee the financial aspects of grant applications, including budget development, tracking, and reporting.
• Collaborate with social services program managers to ensure funds are allocated appropriately and utilized effectively within the grant/contractual requirements.
• Monitor cash flow and manage liquidity to meet operational needs while adhering to financial targets.
• Coordinate and manage financial and regulatory/grantor audits, ensuring accurate and complete financial documentation.
• Ensure compliance with applicable laws, regulations, and union agreements in financial operations.
• Implement and maintain effective internal controls to safeguard financial assets and ensure accuracy.
• Oversee financial systems and technology solutions to improve efficiency and accuracy.
• Collaborate with union representatives to address financial matters related to employee compensation and benefits.
• Collaborate with department leaders to establish KPI's and produce analysis of program and department budgets on a consistent cadence.
• Conduct quarterly program and financial status reviews with each of the 15 In Home Care offices and three social services offices.
• Manage financial performance of KWA's rainy day reserves for optimal return to the organization, including proposing financial investment policies.
• Oversee audit and tax functions, coordinate activities with outside audit firms and review firms' performance.
• Ensure that record-keeping meets the requirements of auditors and government agencies.
• Ensure compliance with local, state, and federal budgetary reporting requirements.
Education and Experience:
• Bachelor's degree in Finance, Accounting, Business Administration, or related field; Master's degree preferred.
• Professional certification such as CPA or CMA is highly desirable.
• 5+ years of progressive financial management experience preferably in a non-profit organization, with union-related experience a plus.
• Experience working with departments to deliver budget and forecast.
Knowledge, Skills and Abilities:
• Strong understanding of non-profit accounting principles, regulations, and compliance.
• Proficiency in financial management software and systems, ERP, and Financial Edge/Blackbaud a plus.
• Ability to translate organizational/team objectives into actionable steps and execute with limited supervision.
• Excellent analytical and problem-solving skills.
• Strong interpersonal and communication skills including written, verbal, and remote communications.
• Ability to work collaboratively and adapt in a dynamic environment.
• Strong leadership and team management skills. Ability to work under pressure and meet tight deadlines.
• Strong Microsoft Excel skills and proficiency with Microsoft Word, Outlook, and PowerPoint and with Quickbooks.
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