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Fiscal Analyst 3 (FA3)
Recruitment #2024-2-A251
Full-time, Permanent, Represented position
Location: Natural Resources Building- Olympia, WA
Work Hours and Partial Telework flexibility may be available and considered
Relocation Compensation may be available and considered
Salary: $4,282.00 - $5,756.00 Monthly
Want to join something GREAT and make a difference?
The Department of Natural Resources (DNR) is looking for a driven individual to join their team as a Fiscal Analyst 3 (FA3) position in the Office of Finance, Budget, and Economics.
This position is required to analyze and interpret reports produced by the agency’s receivables system (NaturE), reporting system (Data Mart), Agency Financial Reporting System (AFRS), and agency’s payable system (FES). This position is also responsible for reconciliations, corrections, revenue/receivables, reporting to other state agencies, and fiscal year-end activities.
Responsibilities:
Serves as the lead worker for the Accounts Receivable team performing the following responsibilities:
- Assists with matters related to accounts receivable and revenue using agency systems and analysis to resolve questions or issues.
- Ensures journal voucher (JV) accounting transactions are entered accurately, completely, and timely using GAAP, RCW, and WAC rules.
- Helps write and update in-house forms, documents, and desk manuals using RCW, WAC, and internal policies to ensure relevancy and accuracy.
- Correct erroneous data using NaturE, DNR Reports Portal, and AFRS.
- Helps answer questions from Accounts Receivable (AR) staff using agency policies, GAAP, and system knowledge.
- Interacts with DNR agency staff using RCWs, WACs, GAAP, and statewide accounting guidelines to help answer questions and solve problems or issues.
- Trains staff on processing procedures and updates business process procedures, as needed.
- Assigns, instructs and checks the work of co-workers.
- Performs complex analysis on revenue transactions and prepares journal vouchers to correct funds, general ledgers, and other revenue-related coding for accounts receivable.
Performs audits and reconciliations to include the following:
- Conducts reconciliations:
- Compares ledger balances to subsidiary records, performs complex analysis to identify discrepancies, and applies independent judgment to follow up and resolve discrepancies.
- Performs daily reconciliations of deposit and apply items, using NaturE and DNR Reports Portal, to ensure that all deposited items have been applied correctly.
- Reviews and approves local bank reconciliation prepared by Fiscal Analyst 1 (FA 1) using bank statements, NaturE cash journals, and the State Treasurer’s reporting system (TM$).
- Serves as backup for Lease Audits, conducting a financial audit using DNR’s revenue distribution system (NaturE FI) and DNR Reports Portal to ensure lease invoices have been paid and funds distributed accurately and timely.
Reviews and approves Accounts Receivable staff documents to include the following: NaturE FI customer refunds, monthly leasehold tax filing, periodic Journal Vouchers where revenues are distributed to counties and cities, daily JV’s prepared by the AR team Fiscal Analyst 1, and the daily deposit documents and adjustment JV’s.
Serves as the backup to perform the weekly County Wire Transfer, transferring DNR-generated revenues to trust beneficiaries.
Required Qualifications:
- 18 quarter or 12 semester hours of accounting AND four years of professional experience;
OR an equivalent combination of experience and education which includes 18 quarter or 12 semester hours of accounting. - Advanced knowledge of accounting principles with experience in accounts receivables.
- Experience and proficiency using computers and computer systems, including, but not limited to, Microsoft Office Excel and Word.
- Experience analyzing and reconciling general ledgers.
- Solid knowledge of generally accepted accounting principles.
- Analytical skills.
- Ability to maintain high levels of accuracy with a heavy workload; applying attention to detail in everyday tasks.
- Ability to stay focused and prioritize work while dealing with constant interruptions.
- Must possess strong interpersonal relationship skills.
- Consistent ability to effectively and respectfully communicate with co-workers.
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