Project Accountant

CLAYCO • Chicago, IL, United States • $200k - $250k / year • 1m ago

The Project Accountant will display a good working knowledge of accounts payable, accounts receivable, and job cost systems. Be able to answer questions from project managers or anyone regarding the status of an accounts payable or receivable invoice. Know what information the job cost system can give the project managers and what reports are available to them. Manage time effectively to get the work completed on schedule and ability to prioritize workload.

The Specifics of the Role

Set-up new jobs from job data sheet
Enter and maintain job budgets as required by project managers
Set-up prime contracts in accounting system and maintain the change orders
Print job reports for project managers as necessary
Assist Project Managers and superintendent with other financial matters, such as setting up accounts with suppliers
Assist in job audits
Contract brief review with Accounting Manager
Set-up subcontracts in accounting system/Textura
Monitor subcontracts in accounting system and Textura
Ensure all subcontractor issued contracts
Make sure sub billings do not exceed contract and/or ensure PM writes pending change orders
Process invoices electronically through DataServ and Textura
Match invoices with backup (field POs and receiving tickets)
Request invoices from subs and vendors if necessary
Assist vendors and subcontractors when inquiring on invoice/payment status
Prepare invoicing format according to the owner’s contract and enter as much information as possible for the PM
Prepare original invoice (send all information as required by owner such as lien waivers, accompanying schedules, copies of invoices, etc.)
Enter invoice into accounting system
Ensure all systems remain in sync – PMWeb, JD Edwards, DataServ, and Textura
Any other projects or related duties that arise over the normal course of business