Interim Events Manager
Full-time
Job Salary Range (in USD): $55,000 - $87,000
Job Category: Event Management
Overview
Brentwood School, a vibrant and diverse K-12 independent school, is seeking an Interim Events Manager to work full-time at least through January 1, 2025. Under the supervision of the Assistant Head of School, Events Managers are responsible for planning, organizing, executing, and managing school events from initial concept through implementation and any post-event activities. Each event manager serves as the Point of Contact (POC) for the specific events to which they are assigned, supporting the internal and external constituents (committees, faculty, staff, parents, students, etc.) hosts. This position is committed to delivering and ensuring the highest level of customer satisfaction and support to the Brentwood School Community and involves frequent evening and weekend obligations.
Duties & Responsibilities
- As POC, interface with event host(s) to coordinate details such as location, décor, catering, rentals, entertainment, equipment, public safety, custodial service, and transportation if needed.
- In coordination with the Events Manager, Scheduling and Logistics, collaborate with other Events Managers to establish staff schedules and task assignments that conform to objectives established by the master calendar committee.
- Host/manage virtual events as needed.
- Manage event planning, design, and production to an articulated timeline, proposing ideas to improve services and event quality.
- Negotiate agreements with outside vendors that ensure the lowest cost and highest quality of service in keeping with the budget provided. Seek multiple bids for large events.
- Ensure 'brand awareness' during events - represent and deliver service excellence in keeping with the Brentwood School Core Values.
- Complete all budget management and accounting requirements (i.e., check requests, invoices, credit card reconciliations, excel data entry, etc.) in a timely manner that meets monthly deadlines.
- Develop professional relationships within the team and with other departments. Model stable, consistent, reliable, and courteous communications when dealing with all Brentwood School community members.
- Demonstrate effective time management, organizational, and leadership skills.
- Proactively handle issues and troubleshoot any emerging problems.
- Ensure compliance with insurance, legal, health, and safety obligations.
- Other duties as assigned by the Assistant Head of School or the Senior Administrative Team.
Qualifications
Skills and Qualifications
- Prior experience in events planning and execution.
- Background in customer service.
- Knowledgeable hosting meetings/events/webinars virtually via Zoom or other platforms.
- Experience prioritizing and managing simultaneous demands with a willing, friendly attitude.
- Demonstrated collaboration on a team and cross-cultural competency.
- Competent in Excel or other data management tools.
- Excellent attention to detail and strong organizational skills.
- Comfortable standing, walking, and physically assisting with event execution.
- Must be able to lift up to 25lbs.
- Vendor relations experience preferred.
While being vaccinated for COVID-19 is not required, it is strongly recommended.
COMPENSATION: Brentwood School's employment requirements vary, from positions requiring no experience to those needing 20+ years of expert experience. Our salary range includes all levels of experience, from $55,000 - $87,000. Salaries are determined based on years of experience, education, full- or part-time status, the category of the role, and the number of months worked per school year. Salary ranges do not include benefits, i.e., 403(b) retirement matching, paid lunch time, free breakfast and lunch, free parking, subsidy toward medical, dental, vision, life/AD&D plans, and generous time off. The pay range is an estimate and is not guaranteed. If hired, your actual base salary will be determined by your education, experience, and category.
Brentwood School is dedicated to the creation of a diverse faculty and staff that better represents our student body and the city of Los Angeles. Information about our school can be found at www.bwscampus.com.
TO APPLY: Apply online. In your application, highlight your education and experience specifically related to diversity, equity, and inclusion.
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