Fiscal Analyst 1 - Non-Permanent - Four Openings - *10902-24
Classification- Fiscal Analyst 1 (FA1)
Job Status- Full-Time/Non-Permanent
Number of Vacancies- Four (4)
Appointment Length – 6 Months - October 1, 2024 – March 30, 2024
WDFW Program- Financial Services Program
Duty Station- Olympia, Washington – Thurston County
This entry-level accounting role provides a valuable opportunity to handle essential, deadline-driven financial tasks that affect all WDFW programs and personnel across the state.
As part of your responsibilities, you will ensure the precise and prompt processing of purchase card (p-card) transactions, while adhering to internal guidelines and statewide financial regulations.
You will also oversee the Fiscal Office inbox, acting as a primary contact for inquiries and communications, contributing to the efficient financial operations of the organization.
What to Expect-
Among the varied range of responsibilities held within this role, the Fiscal Analyst will:
- Ensure timely and accurate distribution of agency purchase card (p-card) transactions:
- Ensure completeness of p-card log/statement against receipts by reviewing, correcting, and troubleshooting documents including but not limited to:
- Vendor name on receipts matches name in AFRS, appropriate signature authority, active and current MI is listed on form, and license plate is listed on p-card log when appropriate.
- Purchases follow Fiscal Office, Agency and Statewide accounting policy and procedures.
- Contact employee/vendor to obtain receipt and/or resolve discrepancies which can include invalid master index, prevailing wage form and inventory tags being assigned.
- Make sure all applicable sales taxes are paid on purchases. When applicable, apply use tax.
- Complete, batch and process p-card log for payment:
- Add vendor number, object coding, contract number, account number, invoice number and date, amount being paid and transaction code.
- Assign batch numbers and document numbers.
- Enter payment data from p-card log into the AFRS Financial Toolbox template.
- Upload spreadsheet to AFRS via the AFRS Financial Toolbox.
- Verify upload for accuracy of data entry.
- Responsible for the daily audit, review, and management of all incoming electronic fiscal documents:
- Research, troubleshoot, and work to resolve complex fiscal questions and/or concerns coming through Fiscal Office Inbox.
- Determine which unit documentation or communication goes to.
- Track all moving parts of the p-card transaction logs to ensure the needed approvals, documents, and forms are provided by each cardholder every month.
- Assist with tracking and reconciliation of all outstanding P-Card logs.
Working Conditions:
Work Setting, including hazards: Will work in an office setting.
Schedule: Typically, Monday – Friday, 8:00 A.M. - 5:00 P.M. Occasional overtime might be required to meet deadlines during peak periods.
Travel Requirements: May require limited amounts of travel.
Customer Interactions: Large amount of communication with field and office staff via phone, e-mail and in person. Staff may encounter disgruntled employees or vendors on occasion when requesting information regarding payments or non-payments.
Qualifications:
Required Qualifications:
Associate degree in business, public administration, accounting, economics, statistics, or relevant field.
OR
One (1) year of professional experience which includes cash handling, customer service, accounting, budget, finance and/or payroll.
OR
Six (6) months as a Fiscal Technician.
Preferred Qualifications:
In addition to the required qualifications, our ideal applicant will possess some or all the following:
- Experience with Microsoft Office, including intermediate level knowledge of Microsoft Outlook, Word, and Excel.
- Knowledge of state and WDFW financial systems including AFRS, Enterprise Reporting, and Financial Toolbox.
- Ability to handle the public’s money when processing financial transactions responsibly and accurately.
- Ability to consistently follow applicable fiscal guidelines, regulations, principles, and standards.
- Knowledge of effective communication processes with internal and external customers.
Your application should include the following:
- A completed online application.
- An up-to-date resume (chronological preferred) showcasing how your qualifications align with the job requirements.
- A cover letter detailing your interest in the position, your relevant skills and experience, and why you are the ideal candidate.
- At least three professional references with current contact information.
#J-18808-Ljbffr
