Classification- Fiscal Analyst 1 (FA1)
Job Status- Full-Time/Non-Permanent
Number of Vacancies- Four (4)
Appointment Length – 6 Months -October 1, 2024 – March 30, 2024
WDFW Program- Financial Services Program
Duty Station- Olympia, Washington – Thurston County
This entry-level accounting role provides a valuable opportunity to handle essential, deadline-driven financial tasks that affect all WDFW programs and personnel across the state.
As part of your responsibilities, you will ensure the precise and prompt processing of purchase card (p-card) transactions, while adhering to internal guidelines and statewide financial regulations.
You will also oversee the Fiscal Office inbox, acting as a primary contact for inquiries and communications, contributing to the efficient financial operations of the organization.
What to Expect-
Among the varied range of responsibilities held within this role, the Fiscal Analyst will:
Ensure timely and accurate distribution of agency purchase card (p-card) transactions:
- Ensure completeness of p-card log/statement against receipts by reviewing, correcting, and troubleshooting documents including but not limited to:
- Vendor name on receipts matches name in AFRS, appropriate signature authority, active and current MI is listed on form, and license plate is listed on p-card log when appropriate.
- Purchases follow Fiscal Office, Agency and Statewide accounting policy and procedures.
- Contact employee/vendor to obtain receipt and/or resolve discrepancies which can include invalid master index, prevailing wage form and inventory tags being assigned.
- Ensure all applicable sales taxes are paid on purchases. When applicable, apply use tax.
- Complete, batch and process p-card log for payment:
- Add vendor number, object coding, contract number, account number, invoice number and date, amount being paid and transaction code.
- Assign batch numbers and document numbers.
- Enter payment data from p-card log into the AFRS Financial Toolbox template.
- Upload spreadsheet to AFRS via the AFRS Financial Toolbox.
- Verify upload for accuracy of data entry.
Responsible for the daily audit, review, and management of all incoming electronic fiscal documents:
- Research, troubleshoot, and work to resolve complex fiscal questions and/or concerns coming through Fiscal Office Inbox.
- Determine which unit documentation or communication go to.
- Track all moving parts of the p-card transaction logs to ensure the needed approvals, documents, and forms are provided by each cardholder every month.
- Assist with tracking and reconciliation of all outstanding P-Card logs.
Working Conditions:
Work Setting, including hazards: Will work in an office setting.
Schedule: Typically, Monday – Friday, 8:00 A.M. - 5:00 P.M. Occasional overtime might be required to meet deadlines during peak periods.
Travel Requirements: May require limited amounts of travel.
Customer Interactions: Large amount of communication with field and office staff via phone, e-mail and in person. Staff may encounter disgruntled employees or vendors on occasion when requesting information regarding payments or non-payments.
Qualifications:
Required Qualifications:
Associate degree in business, public administration, accounting, economics, statistics, or relevant field.
OR
One (1) year of professional experience which includes cash handling, customer service, accounting, budget, finance and/or payroll.
OR
Six (6) months as a Fiscal Technician.
Preferred Qualifications:
In addition to the required qualifications, our ideal applicant will possess some or all the following:
- Experience with Microsoft Office, including intermediate level knowledge of Microsoft Outlook, Word, and Excel.
- Knowledge of state and WDFW financial systems including AFRS, Enterprise Reporting, and Financial Toolbox.
- Ability to handle the public’s money when processing financial transactions responsibly and accurately.
- Ability to consistently follow applicable fiscal guidelines, regulations, principles, and standards.
- Knowledge of effective communication processes with internal and external customers.
Your application should include the following:
- A completed online application.
- An up-to-date resume (chronological preferred) showcasing how your qualifications align with the job requirements.
- A cover letter detailing your interest in the position, your relevant skills and experience, and why you are the ideal candidate.
- At least three professional references with current contact information.
Supplemental information:
In addition to pay and other special employee programs, there are other benefits that WDFW employees may be eligible for. Click the “Benefits” tab at the top of this announcement to learn more.
Important Note:
All new employees must complete an Employment Eligibility Verification Form (I-9 Form) on their first day of work. If hired for this or any position at WDFW, you will be required to provide documentation proving you are eligible to work in the United States.
Union -WFSE:
This position is covered by a collective bargaining agreement between the State of Washington, Department of Fish and Wildlife and the Washington Federation of State Employees (WFSE). This recruitment may be used to fill positions in addition to those listed.
Veteran and Military Spouse Preference Notice:
Per RCW 73.16.010 Veterans and qualifying spouses who meet the minimum qualifications of a position are eligible for preference during the initial application review stage.
Diversity, Equity, and Inclusion Employer
As part of WDFW’s efforts to advance respectful and inclusive work environments, the Agency expects inclusivity as part of our professional interactions and communications.
The Department of Fish and Wildlife is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity.
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