Department
ARD Financial Operations & Facilities
About the Department
Alumni Relations and Development (ARD) engages alumni (~220k), current students, parents, and friends of the University through intellectual, professional, and social activities on campus, around the world, and online. ARD raises $600 Million annually to support faculty and researchers, practitioners and patients, and students and programs across the University. Our work supports priorities in every division, school, department, and institute.
ARD Financial Operations and Facilities is responsible for all budget management and processes, payment processing, reconciliation, and financial reporting, as well as space planning (including a NYC office), access and security, and equipment management. Additionally, the team provides unit-level direction and support for payment systems and approvals, and for contracts and financial policies.
Job Summary
This position manages operating and capital budgets for divisions and/or University-wide administrative units. Helps develop long and short term financial goals, business strategies/plans, and financial forecasts/models for major service programs and initiatives. Manages quarterly and year-end reporting for the operating budget.
Responsibilities
- Supports the Senior Director in drafting budgets, providing analytical support for routine budget projects, and analyzing budget estimates and proposals.
- Provides critical support to ARD budget managers to help them meet team goals and objectives and ensure compliance with all relevant unit and University requirements.
- Reports on variances between the approved budget and actual performance.
- Makes recommendations and provides training for managers throughout the University budget cycle.
- Serves as a backup for the review and negotiation of ARD contracts of $25,000.
- Serves as backup for the University finance and budgeting system, Oracle cloud and Workday.
- Determines the financial resources required to implement programs and submits recommendations for budget allocations including cost saving initiatives.
- Manages and maintains departmental database system including generating annual reports and uploading monthly data.
- Designs and maintains spreadsheets and reports that aid the analysis of expenditures within the unit.
- Uploads monthly budget related data; assists with management of user accounts.
- Generates ad hoc financial reports and manages special projects as assigned.
- Works with respective department’s representatives to understand needs and assess contract suitability to meet those needs to ensure that they comply with University standards and guidelines.
- Seeks opportunities for professional development that will enhance job performance including attending webinars, seminars, building networks within the University and with colleagues at peer institutions.
- Reviews estimated expenditures. Develops expenditure projections and periodic budget variance reports. Prepares forecasts as well as analyses.
- Acts as a resource for team members, solves complex problems. Explains complex and sensitive information.
- Performs other related work as needed.
Minimum Qualifications
Education: Minimum requirements include a college or university degree in related field.
---
Work Experience: Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.
---
Certifications:
---
Preferred Qualifications
Education:
- Bachelor’s degree.
- Advanced degree.
Experience:
- Minimum two years of professional work experience in nonprofit management, development, alumni relations, marketing, public relations, sales, or similar professional work experience.
- Minimum two years of project management experience.
- Minimum two years of experience developing and monitoring budgets.
- Strong commitment to customer service.
Technical Skills or Knowledge:
- Demonstrated skill and knowledge of, or ability to learn quickly, the internal workings of the University as well as the technology tools available to the Office of Alumni Relations and Development, including the University's donor relationship management system and the Microsoft Office Suite.
- Advances Excel skills.
Preferred Competencies
- Manage confidential information with discretion and tact.
- Act with integrity, professionalism, and confidentiality.
- Work collegially and collaboratively in a team setting.
- Prioritize multiple projects and independently follow through with detail.
- Outstanding interpersonal and communications skills characterized by the ability to listen, speak, and write effectively.
- Self-motivated and the take initiative.
Working Conditions
- This position has a hybrid work schedule which includes weekly in-office presence.
- Standard office environment.
- Travel to campus and/or non-campus locations for University business.
- Work evenings and weekends as needed.
- This position is located in Hyde Park at 5235 South Harper Court.
Application Documents
- Resume/CV (required)
- Cover Letter, addressed to Hiring Committee (preferred)
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family
Financial Management
Role Impact
Individual Contributor
FLSA Status
Exempt
Pay Frequency
Monthly
Scheduled Weekly Hours
37.5
Benefits Eligible
Yes
Drug Test Required
No
Health Screen Required
No
Motor Vehicle Record Inquiry Required
No
Posting Statement
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
#J-18808-Ljbffr
