Program Director, PhD and MACRM
Department: Harris School Academic and Student Affairs
About the Department: Why Policy? For a better world. Why Harris Public Policy? Because when it comes to better policymaking, evidence matters. We work at the frontiers of data collection and analysis, using the latest technology and social science methods to design policies that work for society. We conduct rigorous inquiry in an environment of innovation and risk taking. We collaborate across the private, public, and nonprofit sectors, adopting new methodologies to drive better solutions. We engage with our city, our world, and our leaders every day to evaluate and test our ideas. And we lead with our passion for driving social change, knowing that passion alone does not equal impact.
Job Summary: This position will serve as the administrative lead for the Harris School of Public Policy’s PhD program, as well as its PhD preparatory program, the Master of Arts with Certificate in Research Methods (MACRM). This position is the advisor and primary contact for all students in these two programs. This role offers the opportunity to form meaningful relationships with bright and talented students, significantly impacting their academic experience and careers. This role will be expected to work closely with both the Dean of Students/Academic Advising team as well as with the Faculty Lead of the PhD program. This position will need to become well acquainted with all Harris faculty to best assist students in forming dissertation committees and MACRM research apprenticeship matches as well as other mentoring relationships. The role also offers the opportunity to work in an engaging and fast-paced school with a collaborative and collegial team. The person in this role should be an excellent project manager with strong communication and organizational skills.
Responsibilities:
- Academic Advising & Registration:
- Serve as the academic advisor to all PhD and MACRM students.
- Serve as first point of contact for all needs; learn essentials of financial aid, billing, registration, and campus services to best assist students.
- Keep accurate advising notes in database/CRM (Salesforce).
- Assist students with course selection and registration each quarter.
- Monitor and communicate each student’s progress toward degree completion.
- Conduct Degree Program Information Sessions for incoming students each summer.
- Coordinate process of matching MACRM students with their Apprenticeship mentor.
- Collaborate with Harris Alumni Relations and Development on opportunities to engage MACRM and PhD alumni.
- Collaborate extensively with Harris Dean of Students/Academic advising team.
- PhD Funding, Financial Aid and Billing:
- Process all PhD stipend payments.
- Serve as initial point of contact for MACRM and PhD student financial aid questions.
- Coordinate with the Teaching Assistant Program Administrator.
- Career Support:
- Support PhD candidates on job market.
- Facilitate PhD student job market processes.
- Collaborate with Harris Data Analytics team to produce PhD and MACRM career outcomes reports.
- Student Recruitment:
- Collaborate closely with Harris Student Recruitment and Global Outreach (SRGO) on PhD student admissions.
- Participate in student recruitment and yield events.
- Programming, Events, Workshops (Student Life):
- Support the execution of the required pre-enrollment mathematics training camp.
- Lead execution of the PhD Workshop.
- Program Administration:
- Manage communications to PhD and MACRM students.
- Annually revise the Harris PhD Policies and Procedures manual.
- Manage the PhD program budget.
- Attend School and University meetings as required or requested.
- Serves as a key resource for program information.
- Performs other related work as needed.
Minimum Qualifications:
- Education: Minimum requirements include a college or university degree in related field.
- Work Experience: Minimum requirements include knowledge and skills developed through 7+ years of work experience in a related job discipline.
Preferred Qualifications:
- Education: Master’s or PhD degree.
- Experience in higher education.
- Experience collaborating with faculty.
- Academic advising experience.
- Experience working with international students.
Application Documents:
- Resume/CV (required)
- Cover Letter (required)
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family: Administration & Management
Role Impact: Individual Contributor
FLSA Status: Exempt
Pay Frequency: Monthly
Scheduled Weekly Hours: 37.5
Benefits Eligible: Yes
Posting Statement: The University of Chicago is an Affirmative Action/Equal Opportunity employer.
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