Department
ARD Physical Sciences Division
About the Department
Alumni Relations and Development (ARD) engages alumni (~190k), current students, parents and friends of the University through intellectual, professional and social activities on campus, around the world and online. ARD raises $600 Million annually to support faculty and researchers, practitioners and patients, and students and programs across the University. Our work supports priorities in every division, school, department, and institute.
The ARD team of the Physical Science Division (PSD) serves as part of the Gift Planning, Organizations, Sciences and Engineering (GPOSE) fundraising team at the University of Chicago. The PSD development team is tasked with raising money for the Dean’s priorities, as well as supporting departmental needs for Astronomy & Astrophysics, Chemistry, Computer Science, Geophysical Sciences, Mathematics, Physics, and Statistics. The team engages in alumni relations activities; manages a portfolio of donors and prospects to the Division; and works with colleagues across ARD to broaden the exposure of the PSD to the alumni and friends of the University of Chicago.
Job Summary
This position manages programs designed to meet University fundraising goals for contributed income. Serves as strategist of efforts to secure gifts and build relationships with alumni, faculty, administrators and organizations with potential to make gifts. Develops communication strategies for projects.
Responsibilities
- Drives and supports PSD activity for Major Gifts. Reports to and coordinates this activity with the PSD Director of Development.
- Collaborates with the Director of Development, Prospect Management, and Prospect Research to identify and target key gaps in coverage among prospect segments with promising fundraising potential and build the major gift pipeline.
- Identifies suspects, prospects, and cross-unit or multi-unit solicitation opportunities.
- Achieves personal fundraising activity goals monthly, quarterly, and annually. Maintains active and regular travel schedule to meet with donors and prospective donors.
- Organizes and executes donor visit preparation, follow-up, and trip planning for self and others, which includes partnering with the Associate Director, PSD and other ARD staff to generate briefings, proposals, solicitation plans, gift documentation, and gift recognition plans.
- Connects ARD generalist gift officers with PSD leadership. Creates opportunities for officers to learn about the research and fundraising priorities of the Division and to include the Division in multi-unit solicitations.
- Establishes and maintains strong links between PSD and ARD colleagues to ensure a coordinated approach to multi-interest prospects and donors and the implementation of fundraising best practices. Earns shared solicitation credit as a key partner for ARD generalists and fundraisers in other units as opportunities for collaborative solicitations arise.
- Prepares confidential briefings for events and individual meetings for the PSD Director of Development, Dean, and other University leaders as needed.
- Develops PSD materials such as funding priorities talking points, department updates, proposal language, toolkits, pitches, gift opportunities, etc. for gift officers.
- Serves as lead communications strategist for PSD Council.
- Works with Assistant Director to identify and refine useful reporting from CRM (Phoenix).
- Prepared, in a small team, to pitch in on other tasks as necessary.
- Seek opportunities for professional development that will enhance job performance, including building networks within the University and with colleagues at peer institutions.
- Establishes fundraising goals and priorities based on department objectives, designs strategies to meet those goals, and monitors progress against goals.
- Identifies, analyzes, and qualifies donor interest to maximize giving. Helps with overall planning for the University’s most important prospects. Works independently to develop communication strategies for projects, including publications and public presentations.
- Performs other related work as needed.
Minimum Qualifications
Education: Minimum requirements include a college or university degree in related field.
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Work Experience:
Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.
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Certifications:
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Preferred Qualifications
Education:
- Bachelor’s or advanced degree.
Experience:
- A minimum of five years of professional work experience in fundraising, development, alumni relations, donor relations, nonprofit management, research, marketing, communications, sales or similar professional work.
- Proven record of accomplishment in solicitations and cultivation of prospective donors or sales and client development.
- A minimum of one year of leading a project team or managing staff.
Technical Skills or Knowledge:
- Demonstrated skill and knowledge of, or ability to learn quickly, the internal workings of the University as well as the technology tools available to the Office of Alumni Relations and Development, including Griffin (the University's Donor Relationship Management System), Microsoft Windows computer environment, Microsoft Outlook, Word, Excel, PowerPoint and Access.
Preferred Competencies
- Outstanding interpersonal and communications skills characterized by the ability to listen, speak, and write effectively.
- Manage confidential information with discretion and tact.
- Act with integrity, professionalism, and confidentiality.
- Work collegially and collaboratively in a team setting.
- Self-motivated and take initiative.
- Prioritize multiple projects and independently follow through with detail.
Working Conditions
- This position has a hybrid work schedule which includes weekly in-office presence.
- Standard office environment.
- Travel to campus and/or non-campus locations for University business.
- Work evenings and weekends as needed.
- This position is located in Hyde Park at 5235 South Harper Court.
Application Documents
- Resume/CV (required)
- Cover Letter, addressed to Hiring Committee (preferred)
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family
Alumni Relations & Development
Role Impact
Individual Contributor
FLSA Status
Exempt
Pay Frequency
Monthly
Scheduled Weekly Hours
37.5
Benefits Eligible
Yes
Drug Test Required
No
Health Screen Required
No
Motor Vehicle Record Inquiry Required
No
Posting Statement
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
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